Job Vacancy: Administrative Assistant

Reference Number: DVV/AA/022026
Job Type: Part-Time (75%)
Start Date: 15 March 2025
Location: Dar es Salaam, Tanzania
Gross Salary: 1,600,000 – 1,800,000 TZS

Job Summary

The Administrative Assistant will support the Regional Finance Manager and the Regional Director East/Horn of Africa (DVV International) in managing day-to-day administrative and logistical tasks. This includes assisting the Country Project Accountant with financial documentation, scanning and filing vouchers, storekeeping, procurement, and project planning activities.

Key Responsibilities

Administrative Tasks

Provide general office administrative support.
Maintain store records, ensure security of items, and update inventory lists.
Label and organize office items appropriately.
Attend to office visitors and respond to office telephone calls.
Prepare correspondence, e.g., invitation letters.
Manage office kitchen and sanitation items.
Contribute to a well-organized filing system and maintain the Permanent File according to Marili standards.
Record incoming and outgoing mail.
Support procurement of items, venues, and equipment in line with Tanzanian national procurement regulations.

Finance Support

Assist in financial clearance for partners and staff.
Prepare and document payments.
Support budget planning for project activities.
Scan and file financial vouchers.
Maintain financial files and archives in accordance with organizational Management Guidelines.
Assist in audits and collaborate with the Country Project Accountant and Regional Finance Manager as needed.

Project Support

Support planning and preparation of workshops, trainings, and conferences.
Assist in documenting project activities.
Establish and maintain a digital project filing system.

Education & Qualifications

Advanced Diploma or Bachelor’s Degree in Business Administration or Accountancy from a reputable university.

Requirements

Minimum 4 years’ experience in a similar role with INGOs in a development-related field.
Knowledge of administrative, accounting, and reporting procedures in INGOs.
Experience with office procedures and regulations.
Excellent computer literacy and proficiency in Microsoft Office.
Knowledge of computerized accounting software.
Strong understanding of Tanzanian bureaucratic, tax, and administrative structures and regulations.
Fluent in Kiswahili and English.

Key Competencies

Ability to work independently with high responsibility.
Strong teamwork skills.
Ability to work under pressure and meet deadlines.
Excellent planning and organizational skills.
Open-minded, proactive, and adaptable to change.

How to Apply

Interested candidates should send:

A CV with contact details of three traceable referees.
A cover letter indicating the position and reference number in the subject field.

Email Applications To: fheinze@dvv-international.co.tz

Only applications sent to this email will be considered. Only shortlisted candidates will be contacted.

Closing Date: 4 March 2026

To apply for this job email your details to fheinze@dvv-international.co.tz

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