Website People Project Co
People Project Co
Company: People Project Co. Ltd (recruiting on behalf of a client in the logistics and distribution sector)
Job Title: Translator & Distribution Coordinator Location: Dar es Salaam, Tanzania
Role Purpose: The successful candidate will provide accurate Mandarin-English-Swahili interpretation and translation while supporting the effective coordination of day-to-day distribution and delivery activities. The role acts as an important communication link between Mandarin-speaking stakeholders, internal teams (sales, warehouse, logistics, drivers), and customers, ensuring that information and requirements are clearly understood and effectively communicated.
JOB DESCRIPTION
Education:
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Bachelor’s Degree in any discipline.
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Additional qualification in Mandarin, Chinese Language, Translation, Business Administration, Logistics, Supply Chain, or a related field will be an advantage.
Experience:
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2–6 years of relevant work experience.
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Previous experience in translation, interpretation, sales coordination, logistics distribution, warehouse operations, customer service, or a similar role is preferred.
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Experience working in a logistics, distribution, trading, manufacturing, or fast-moving operational environment will be an advantage.
Competences:
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Fluent Mandarin and English are essential.
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Good working proficiency in Swahili is required.
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Ability to communicate effectively in all three languages, both verbally and in writing, is highly desirable.
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Good working knowledge of Microsoft Office, particularly Excel.
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Strong coordination and follow-up skills.
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Good understanding of distribution, delivery, and basic logistics processes.
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Strong attention to detail and accuracy.
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Ability to maintain clear and organised records.
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Good communication and interpersonal skills.
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Ability to work effectively with multicultural teams.
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Ability to manage multiple priorities in a fast-paced environment.
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Highly organised and detail-oriented.
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Reliable and responsive.
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Customer-focused.
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Able to work independently while collaborating effectively with different departments.
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Professional, discreet, and trustworthy.
General Responsibilities:
Translation & Interpretation:
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Provide accurate verbal interpretation between Mandarin, English, and Swahili during meetings, operational discussions, customer engagements, and field activities.
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Translate written communications, instructions, operational documents, and other business materials as required.
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Ensure that technical, operational, commercial, and customer requirements are accurately understood and communicated.
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Support effective communication between Mandarin-speaking management/stakeholders and local employees, customers, and service providers.
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Clarify language-related issues and ensure that important instructions are not misunderstood or lost in translation.
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Maintain confidentiality when handling company, customer, commercial, and operational information.
Distribution Coordination:
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Support the daily planning and coordination of product dispatches and deliveries.
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Coordinate with the warehouse, sales team, logistics personnel, drivers, and customers to facilitate timely deliveries.
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Communicate delivery schedules and relevant dispatch information to customers and internal teams.
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Follow up on vehicle movements, delivery progress, pending deliveries, and any operational delays.
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Escalate delivery issues, customer concerns, or delays to the Manager – Sales and relevant operational teams.
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Assist in coordinating changes to delivery schedules and customer requirements.
Documentation & Records:
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Assist in preparing, checking, and verifying delivery notes, dispatch documents, customer records, and related distribution documentation.
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Ensure that delivery and dispatch records are complete, accurate, and properly maintained.
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Maintain organised records of deliveries, pending orders, vehicle movements, and other relevant distribution activities.
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Assist in tracking discrepancies between planned and completed deliveries and follow up with the relevant teams.
Customer & Sales Support:
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Support the Sales team in communicating with Mandarin-speaking and local customers where required.
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Assist with customer enquiries relating to delivery schedules, order status, dispatches, and other operational matters.
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Ensure customer requirements are clearly communicated to the relevant internal teams.
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Support the Sales Manager with information and coordination required for customer meetings and operational follow-up.
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Maintain professional and responsive communication with customers and business partners.
Reporting & Coordination:
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Prepare daily and weekly distribution status reports as required.
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Consolidate information from sales, warehouse, logistics, and delivery teams for management review.
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Maintain trackers relating to dispatches, deliveries, pending orders, and vehicle movements.
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Follow up on outstanding actions and ensure relevant information is communicated to responsible teams.
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Assist management in identifying recurring distribution or communication issues and ensuring appropriate follow-up.
Confidentiality & Professional Conduct:
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Maintain a high level of professionalism and confidentiality at all times.
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Support cross-functional coordination between Sales, Warehouse, Logistics, Production, and other departments.
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Assist with other operational and administrative activities within the scope of the role as required.
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Comply with company policies, procedures, safety requirements, and operational standards.
How to Apply: Interested candidates who meet the above requirements are invited to submit their CV and cover letter through our website: https://peopleproject-co-limited.careers-page.com
Only shortlisted candidates will be contacted.
To apply for this job please visit peopleproject-co-limited.careers-page.com.