Job Vacancy at FHI 360: Senior Officer, Procurement & Logistics – Dar es Salaam, October 2026

Job Title: Senior Officer, Procurement & Logistics

Organization: FHI 360

Location: Dar es Salaam, Tanzania

Job Type: Full-Time

Application Deadline: 3 November 2026

Annual Basic Salary: TZS 52,000,000 – 65,000,000

About FHI 360

FHI 360 is a global nonprofit organization dedicated to improving lives through integrated, locally driven solutions. The organization works with communities, governments, and development partners to address complex development challenges across health, education, economic development, and other critical areas.

FHI 360 is committed to equal employment opportunities, safeguarding, professional development, and maintaining a safe and respectful working environment.

Job Overview

The Senior Officer, Procurement & Logistics will support procurement operations, including the acquisition of materials, parts, equipment, and other organizational supplies. The role involves processing purchase orders, coordinating purchasing activities across departments, monitoring procurement costs, and ensuring that transactions comply with organizational policies and procedures.

The successful candidate will also support supplier management, inventory control, procurement documentation, logistics coordination, and compliance with applicable regulations. The position requires strong analytical, communication, and problem-solving skills, as well as the ability to work independently and collaboratively.

Key Responsibilities

1. Procurement and Purchasing Management

• Prepare, maintain, and review purchasing files, reports, and departmental price lists.

• Assist in developing bid specifications and procurement requirements.

• Review purchase requisitions to verify accuracy, terminology, and specifications.

• Receive, examine, and process requisitions and other documents relating to the purchase of supplies, materials, and equipment.

• Compare supplier prices, specifications, quality, and delivery schedules to identify the most suitable bids.

• Analyze quotations, select or recommend suppliers, and schedule deliveries.

• Consult departmental managers to establish purchasing needs and specifications.

• Analyze purchasing trends to identify best practices and opportunities for cost savings.

• Interact with vendors to stay informed about new products and market trends.

• Assist in developing and revising procurement policies and operating procedures.

2. Supplier and Delivery Coordination

• Contact suppliers to arrange or expedite deliveries and resolve shortages, missed deliveries, or delays.

• Coordinate purchasing activities with other departments to maintain appropriate inventory levels.

• Supervise order preparation and follow up on deliveries and shipments.

• Check shipments to ensure that orders are fulfilled correctly and goods meet required specifications.

• Obtain delivery confirmations and verify deliveries against purchase orders.

• Maintain communication with suppliers to ensure contractual obligations and organizational requirements are met.

3. Financial Management and Invoice Processing

• Calculate order costs and forward invoices to the appropriate accounting personnel.

• Review and approve bills and invoices for payment in accordance with assigned authority.

• Maintain purchase order documentation and verify invoices with the accounting department.

• Monitor procurement budgets to ensure compliance with organizational policies and prevent unauthorized expenditure.

• Authorize and approve invoices relating to employee relocation expenses within delegated authority.

• Conduct internal audits with accounts payable to verify compliance with purchasing policies.

• Assist with monitoring departmental costs, schedules, and transaction completion.

4. Procurement Compliance and Documentation

• Ensure compliance with organizational procurement policies, procedures, and applicable government regulations.

• Communicate procurement policies and requirements to management, staff, and vendors.

• Maintain accurate procurement records, reports, and files to support efficient operations.

• Assist in developing and implementing procurement procedures for staff and functional departments.

• Ensure purchasing activities comply with internal controls and relevant regulatory requirements.

5. Logistics and Employee Relocation

• Manage purchasing logistics associated with relocating expatriate employees, including household goods and personally owned vehicles.

• Monitor relocation budgets and ensure expenses remain within approved limits.

• Serve as a point of contact for country offices regarding employee relocation logistics.

• Provide guidance on customs regulations relating to international imports and exports, international commerce, visas, and work permits.

6. Asset and Inventory Management

• Maintain equipment inventories and support equipment tracking throughout the asset management life cycle.

• Assist with equipment distribution and movement.

• Prepare equipment for end-of-life disposition in accordance with organizational procedures.

• Perform other duties as assigned by management.

Required Knowledge and Skills

Applicants should demonstrate the following:

• Strong knowledge of procurement methods, processes, and procedures.

• Working knowledge of organizational procurement policies and standards.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office and other relevant computer applications.

• Strong analytical, problem-solving, and decision-making abilities.

• Ability to analyze and interpret data, identify errors, and prepare reports.

• Ability to work effectively both independently and as part of a team.

• Strong organizational skills and attention to detail.

Problem-Solving and Decision-Making

The role involves handling complex procurement problems that require evaluating multiple factors. The successful candidate must exercise sound judgment within established policies and procedures when selecting methods and developing solutions.

Decisions will generally affect the officer’s own responsibilities or a specific functional area.

Supervision and Reporting

• Provides guidance to departmental teams on procurement-related matters.

• Serves as a point of contact for country offices regarding purchasing logistics for employee relocations.

• May act as a team leader for other staff members.

• Exercises financial approval authority within the limits assigned by management.

• Typically reports to a Manager or Director.

Educational Qualifications

– A bachelor’s degree or international equivalent in Business Administration or a related field.

Required Work Experience

• Typically, at least five years of experience in procurement and administrative support.

• Professional communication skills and the ability to communicate clearly and positively with clients and staff.

• Fluency in spoken and written English.

• Previous experience working with a nongovernmental organization (NGO) is preferred.

• A professional procurement certification is preferred.

Working Environment and Physical Requirements

The position is based in a typical office environment. The successful candidate should be able to:

• Spend extended periods working at a computer and performing keyboard-related tasks.

• Sit and stand for extended periods.

• Lift or move items weighing up to 5 pounds.

Technology Requirements

The role involves using:

• Personal computers and laptops.

• Microsoft Office 365 and other Microsoft applications.

• SharePoint.

• Skype, Zoom, and Microsoft Teams.

• Mobile phones and other communication technologies.

• Standard office equipment.

Travel Requirements

Travel is expected to be less than 10%.

Salary and Benefits

The expected annual basic salary range for this position is TZS 52,000,000 to TZS 65,000,000.

The final salary offer will depend on several factors, including relevant professional experience, educational qualifications, internal equity, prevailing market rates, and available budget.

FHI 360 offers a competitive compensation and benefits package, professional development opportunities, and policies and programmes that support work-life balance.

How to Apply

Qualified candidates are invited to submit their applications online through the official FHI 360 careers portal.

CLICK HERE TO APPLY

Applicants should prepare the following documents:

1. Application letter.

2. Updated CV or résumé.

3. Photocopies of academic and professional certificates.

4. Names and contact details of three professional referees.

Application Deadline: 3 November 2026.

Equal Opportunity and Safeguarding

FHI 360 is an equal opportunity employer and considers qualified applicants without discrimination based on characteristics protected by applicable law.

The organization is committed to preventing abuse, exploitation, and harassment in its workplaces and programmes. All personnel are expected to comply with its code of conduct and safeguarding standards.

Employment offers are subject to appropriate screening checks, which may include reference checks, criminal record checks, terrorism-financing checks, and previous-employer misconduct disclosures in accordance with applicable procedures.

Recruitment warning: FHI 360 will never ask applicants to pay money or provide goods or services during recruitment or employment. The organization will also never request a career-site username or password. Applicants with concerns about recruitment correspondence can contact CareerCenterSupport@fhi360.org.