Finance and Administration Manager at Water For People , Dodoma (December 2025)

Water For People is a global non-profit working across Latin America, Asia, and Africa to address the global water crisis. With teams across the globe, we’re building lasting access to water, sanitation, and hygiene services that are resilient to climate change, equitable for all, and bring health and prosperity to communities – for Everyone Forever. In Tanzania, Water For People is poised to begin implementing significant activities at the National level and across Mpwapwa District. To learn more, visit www.waterforpeople.org.

JOB SUMMARY

The Finance and Administration Manager is required to use their skills and experience to oversee the finance and administration functions of the Tanzania Country Program (CP). The Finance and Administration Manager serves on the Country Program leadership team and demonstrates a strong understanding of organizational mission, vision, values, policies, procedures, and strategic goals as well as trust and teamwork in all aspects of Water for People business.

ESSENTIAL JOB FUNCTIONS AND DUTIES

Financial Management

• Maintain the accounting system consistent with financial regulations, rules, policies, and procedures.

• Maintain timely and accurate financial statements in accordance with accounting principles and reports that are appropriate for users such as Headquarters and funding partners in accordance with contract agreements.

• Facilitate efficient communication and process navigation between the Tanzania CP, Regional office, and Headquarters.

• Prepare and submit monthly financial results and manage the cash flow including preparation of cash flow forecasts and wire transfer requests in accordance with policy.

• Implement the financial procedures manual and ensure compliance to accounting policies and procedures by all staff.

• Manage monthly payroll functions to ensure that employees are paid in a timely and accurate manner.

• Ensure that all statutory requirements of the organization are met including the filing of annual returns, submission of PAYE, NSSF, benefits remittances, and other relevant taxes.

• Prepare all supporting information for the annual external audit, internal audits, and donor-specific audits and liaise with the Regional Finance and Administration Manager, Headquarters, and the external auditors as necessary.

• Reconcile all bank and investment accounts.

• Provide guidance in the acquisition of capital assets and ensure that assets are properly recorded, memorized, and disposed of appropriately.

• Prepare the annual budget in consultation with the Country Director, the Program Manager and Regional Finance and Administration Manager.

• Assist the Country Director and the Program Manager with the preparation of budgets for funding applications while aligning with the Grant Management process and current year initiatives.

• Ensure all grant accounting and reporting is maintained within the financial system as per the Grant Management process and donor requirements.

• Maintain financial records for each project including in-country funded projects in a manner that facilitates the preparation of monthly management reports.

Administration

• Monitor policies and procedures to ensure that program and organizational risks are minimized.

• Ensure effective management of Water For People assets including the maintenance of an up-to-date fixed assets register and ensure that physical verification of the assets is undertaken at the end of every financial year.

• Ensure that the office premises and office infrastructure of Water For People are kept in the most appropriate conditions and provide an enabling environment for Water For People staff and associates.

• Manage the financial relationships with external parties and liaise with them on behalf of Water For People.

• Effectively handle banking relationships, including negotiation of exchange rates.

• Maintain and oversee financial accounting systems for cash management, accounts payable, accounts receivable, journal entries, and petty cash. Including but not limited to all accruals, prepaids, depreciation, and intercompany transactions as per finance policy and standards set by the organization.

• Oversee the documentation and maintenance of complete and accurate supporting information for all financial transactions.

• Oversee the bookkeeping function including maintenance of the general ledger accounts payable, accounts receivable, and payroll.

Procurement

• Develop and execute the annual procurement plan.

• Ensure the procurement process follows the organization’s procurement manual.

• Oversee and monitor controls that ensure transparency and the attainment of value for money in all procurements.

Human Resources Management

• Supervise the Talent and Administrative Officer and the Driver to ensure that they effectively carry out their duties.

• Develop and implement office administrative and personnel systems in accordance with Water For People’s rules and regulations.

• In coordination with the Talent and Admin Officer, manage the full employee cycle: recruitment, onboarding, development, retention and separation.

• In coordination with Talent and Admin Officer, maintain personnel files (including annual and sick leave records).

• Partner with the Global Talent team in developing and implementing global policies and procedures.

• Collaborate with the total rewards manager to ensure fairness and consistency in the compensation processes.

• Participate in the Global Talent team’s meetings and initiatives.

QUALIFICATIONS, KNOWLEDGE AND SKILLS REQUIRED

• Bachelor’s degree in commerce, finance/accounting required

• Certified/Chartered Accountant fully qualified in ACCA /CPA is essential.

• 5 years in a Managerial role in Accounting, Administration or Finance department is required.

• 5 years’ nonprofit accounting/finance experience required.

• Knowledge of accounting software, NetSuite preferred

• Understanding of the principles and practices of accounting, auditing, and financial reporting.

• Experience in complex multi -currency transactions is a plus.

• Able to meet tight deadlines; must be flexible to work additional hours periodically (equivalent time can be taken in lieu of these hours as agreed with the Country Director)

• Excellent interpersonal skills and demonstrated team leadership skills.

• Excellent written and verbal communication skills in English.

• Knowledge of International Financial Reporting Standards.

• Knowledge of Companies Act, Income tax act and labor laws of Tanzania.

• Expert proficiency in the use of computer programs for Accounting and Microsoft Office programs including Word, Excel, Power Point and Outlook.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• Position is based in Dodoma Tanzania.

• Standard workweek of 40 hours.

• Normal office environment.

• Ability to travel to project sites in Tanzania and meet with partners, as necessary.

• Ability to work outside regular business hours when needed to meet with people located in other time zones.

COMPETENCIES

Connect to Mission – Work to integrate own behaviors with the mission of the organization; connect the organization’s mission with established structure and activities; actively work to improve the capabilities of teams; actions and decisions are taken with the organization in mind

Manage through Ambiguity – Adapt to people, shifting demands, and changing priorities with ease; create clear picture of the importance and relevance of change; find way to apply innovative ideas to enhance business results

Demonstrate Cultural Awareness – Establish an inclusive environment; is appreciative, affirming and inclusive of all cultural backgrounds; demonstrate active listening, empathy and effective engagement to increase cultural competence

Action-oriented – Integrate a variety of information or translate corporate strategy; drive innovation to create competitive edge; introduce substantive improvements to enhance performance throughout a functional area; create something that stands out against the norm to help deliver industry-leading performance

Sense of Team – Facilitate collaboration; invest in building relationships; advocate ideas and effectively negotiate to achieve mutually successful outcomes; know and consider the capabilities of coworkers in own actions; bring people together across boundaries, leveraging differences to achieve results as a team

Build Talent and Team – Build sustainable talent pipeline; look beyond own team, towards building organizational capacity; review employees’ capabilities to assess organization capacity to deliver on strategy; challenge individuals to champion the talent management agenda; benchmark people capability and people processes

Impact and Influence – Empower teams to perform; appropriately use the power of the position as well as personal influence to achieve outcomes; persuade others to willingly pursue a course of action against their initial inclination; create a team spirit of excitement and positive motivation; hold the group/team accountable to higher goals based on greater empowerment

 

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Water For People is committed to protecting children encountered during our work and by our employees, preventing sexual abuse and exploitation of all individuals with a particular focus on women and children and other marginalized communities in the performance of our work, preventing human trafficking in the performance of our work and in our supply chain and to having a drug-free workplace. During the recruitment processes, additional documentation will be requested to comply with our policies and in accordance with the legal requirements in your country of residency, this includes a background check. If you apply for employment, we want you to be aware of our recruitment, selection and hiring processes including important policies regarding employee conduct.

Water For People is an equal opportunity employer who is committed to creating a culture of justice, equity, diversity and inclusion in our workplace. Water for people strives to create and maintain a level of diversity that reflects the communities we serve. Achieving this—regardless of race, ethnicity, ancestry, tribal affiliation, age, gender, sexual orientation, gender identity, religion, veteran status, disability, socioeconomic class, educational attainment, Parental status, genetic information, political affiliation or other social identities is critical to our ability to have a world where every person has access to reliable and safe water and sanitation services.

Our commitment ensures that we:

• Have a different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.

• Strive for a culture of inclusion and belonging by treating each other with dignity, respect, and appreciation enabling us to feel welcome, supported, and valued.

• Effectively connect, communicate, and build long-lasting relationships with stakeholders within our diverse communities.

• Have diversity of thought, perspectives, backgrounds, identities, and talents that will support our mission to develop high-quality drinking water and sanitation services are