Job Title: Senior Procurement Officer

Department: Procurement
Reports To: Procurement Manager
Direct Reports: Procurement Officer

Job Purpose

To procure high-quality goods and materials at competitive prices, ensure timely delivery, and maintain compliance with procurement policies, procedures, and regulations while supporting operational efficiency.

Key Performance Indicators (KPIs)

• Maintained and regularly updated list of preferred suppliers, with risks and areas of concern reported.
• Approved procurement requests processed in full compliance with established rules and regulations.
• Effective utilization of the Tally system for procurement tracking and reporting.
• Continuous monitoring of unfilled orders and proactive engagement with requisitioning departments to identify alternative suppliers or specifications.
• Accurate and timely procurement reports prepared in line with approved schedules.
• Minimal complaints related to quality issues or delivery delays.
• Procurement costs maintained within approved budgets.
• Full compliance with procurement regulations and internal controls.

Key Duties and Responsibilities

• Receive approved requisitions and prepare, issue, and dispatch Local Purchase Orders (LPOs) for goods and services.
• Source and obtain proforma invoices and quotations from suppliers when required.
• Ensure goods and services supplied meet required specifications and are procured at the most competitive prices.
• Coordinate the receipt of goods and ensure user departments verify quality and quantity.
• Ensure Goods Received Notes (GRNs) are prepared, attached to delivery notes and LPOs, and forwarded to the Accounts Department for payment processing.
• Prepare weekly management reports on outstanding requisitions and undelivered items.
• Follow up on delayed deliveries and keep user departments informed; consult them on changes to specifications or suppliers where necessary.
• Monitor supplier performance, identify areas of concern, and recommend alternative suppliers as needed.
• Compile and present reports on cost savings achieved through price negotiations and procurement efficiencies for management review.

Knowledge, Skills, and Experience

• Degree in Procurement, Purchasing & Supply Management, or a related field; alternatively, a Diploma in Purchasing & Supply Management.
• Experience in the construction industry is highly preferred.
• Minimum 5–10 years of procurement experience in a fast-paced environment.
• Proven experience using Tally software (mandatory).

Core Competencies

• Strong procurement and sourcing skills.
• Excellent analytical and statistical abilities.
• High level of integrity; honest, diligent, and trustworthy.
• Ability to work under pressure with minimal supervision.
• Strong negotiation and supplier management skills.
• Effective reporting and documentation skills.
• Strong sense of urgency and attention to deadlines.
• Excellent problem-solving and decision-making abilities.

Application Procedure

Qualified candidates should submit their application and CV via email to:

Email: career@adventconstructions.com