Procurement and Stores Manager

Location: Kendwa Rocks Beach Hotel, Zanzibar
Industry: Hospitality
Reports to: Managing Director, General Manager, Assistant General Manager
Liaison with: Financial Controller
Compensation: Attractive remuneration based on experience
Closing Date: February 15, 2026

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Overview

Our Client Hotel is seeking an experienced Procurement & Stores Manager responsible for overseeing the entire procurement and inventory management processes for the organization. This role involves strategizing on cost-effective sourcing, negotiating with suppliers, and ensuring efficient stock control to meet the organization’s operational needs.

The ideal candidate will possess strong negotiation skills, an analytical mindset, and a proactive approach to managing vendor relationships and inventory levels.

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Key Duties and Responsibilities

1. Procurement Strategy & Planning

• Develop and implement procurement strategies that align with organizational goals and objectives
• Conduct market research to identify potential suppliers and benchmark industry standards
• Forecast procurement needs and budget requirements based on production schedules and organizational needs

2. Supplier Management

• Identify, evaluate, and maintain relationships with reliable suppliers
• Negotiate terms, pricing, and contracts with suppliers to secure favorable agreements
• Monitor supplier performance to ensure quality, delivery, and service standards are met
• Address and resolve any issues or discrepancies with suppliers in a timely manner

3. Inventory & Stores Management

• Oversee the storage, handling, and movement of inventory to ensure optimal stock levels
• Implement inventory management systems to track and manage stock efficiently
• Perform regular audits of inventory to ensure accuracy and prevent stock discrepancies
• Develop and enforce policies for efficient warehousing and safety compliance

4. Cost Control & Budgeting

• Monitor and control procurement expenses to stay within budgetary constraints
• Identify cost-saving opportunities and implement measures to reduce procurement costs
• Prepare and analyze reports on procurement activities, costs, and performance

5. Compliance & Documentation

• Ensure all procurement activities comply with company policies, industry standards, and relevant regulations
• Maintain accurate records of all procurement and inventory transactions
• Prepare and submit regular reports to senior management on procurement performance and stock levels

6. Team Leadership & Development

• Manage and develop a team of procurement and store staff
• Provide training, guidance, and support to team members to enhance their skills and productivity
• Set goals, evaluate performance, and foster a positive working environment within the procurement and stores department

7. Additional Duties

• Any other duties as might be amended from time to time by the senior management

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Qualifications & Skills

Required Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field
• Proven experience in procurement, inventory management, or supply chain management, preferably in a managerial role
• Strong negotiation, communication, and interpersonal skills
• Proficiency in procurement and inventory management software
• Excellent analytical and problem-solving abilities
• Knowledge of industry regulations and compliance standards
• Leadership and team management skills

Preferred Skills

• Professional certification in procurement (e.g., CIPS, CPSM)
• Experience with MCS, Opera or warehouse management systems
• Familiarity with lean and just-in-time inventory management principles

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Working Conditions

• Office environment with occasional visits to warehouses and supplier sites
• Some travel may be required for supplier meetings and industry events

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Key Performance Indicators (KPIs)

1. Cost Management

• Procurement Cost Savings (%): Measure of cost savings achieved through negotiations, bulk purchasing, or vendor selection, compared to budgeted or baseline cost
• Cost of Goods Sold (COGS) Reduction (%): Reduction in the cost of goods purchased relative to sales or revenue
• Budget Adherence (%): Percentage of budget adhered to, showing ability to maintain or reduce spending within allocated budgets

2. Supplier Management

• Supplier Lead Time: Average time taken by suppliers to deliver goods from order placement to arrival
• Supplier Compliance Rate (%): Percentage of suppliers adhering to the hotel’s quality, quantity, and delivery standards
• Supplier Defect Rate (%): Rate of issues or non-compliant items delivered by suppliers
• On-Time Delivery Rate (%): Percentage of orders received by the due date as agreed with suppliers

3. Inventory Management

• Inventory Turnover Ratio: Number of times inventory is sold and replaced over a specific period
• Inventory Accuracy (%): Percentage accuracy in inventory records vs. actual stock
• Days of Inventory on Hand (DOH): Average number of days that inventory is held before it is used or sold
• Stock-out Rate (%): Frequency of items being out of stock, impacting the hotel’s ability to meet guest needs

4. Operational Efficiency

• Order Processing Time: Average time taken to complete an order cycle, from purchase requisition to arrival of goods
• Purchase Order Cycle Time: Average time taken to issue and process a purchase order from creation to vendor confirmation
• Average Delivery Time: Time from when a request is made until goods are delivered to the respective department

5. Quality Control

• Order Accuracy (%): Percentage of orders delivered correctly in terms of quantity, quality, and specifications
• Quality Control Failure Rate (%): Rate of items rejected or returned due to quality issues upon inspection
• Waste Reduction (%): Reduction in waste of perishable or non-perishable goods due to effective procurement and storage practices

6. Sustainability and Compliance

• Sustainable Procurement (%): Percentage of purchases made from environmentally-friendly or sustainable sources
• Compliance with Health & Safety Standards: Frequency and success rate of audits related to health, safety, and environmental compliance in procurement and storage areas
• Green Supplier Ratio (%): Percentage of suppliers that meet the hotel’s sustainability and ethical sourcing standards

7. Stakeholder Satisfaction

• Internal Customer Satisfaction: Feedback score from internal departments (e.g., F&B, housekeeping) on timeliness, quality, and efficiency of procurement and supply chain services
• Supplier Relationship Score: Measure of satisfaction and partnership quality with suppliers, assessed through regular feedback or survey data

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Performance Review

• Performance review will be conducted by the Financial Controller
• Performance review will be conducted bi-annually

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How to Apply

Send only CV to: application@expertconsultancy.co.tz

Important Notes

• Please note: ONLY shortlisted candidates shall be contacted
• Closing Date: February 15, 2026

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Join Kendwa Rocks Beach Hotel and contribute to operational excellence in one of Zanzibar’s premier hospitality destinations!