GENERAL

Job Title: Archive and Records Management Officer
Department: Procurement & Administration
Job Grade: A
Reports to: Manager – Contracts and Records Management

JOB PURPOSE

To ensure efficient organization, preservation, and accessibility of records. The role involves managing both physical and digital archives, maintaining compliance with retention policies, and facilitating quick retrieval of documents when needed.

MAIN DUTIES & RESPONSIBILITIES

Classify and store physical and digital records systematically
Ensure efficient retrieval and long-term preservation of documents
Evaluate records for historical, legal, or administrative significance
Apply retention schedules and oversee secure disposal of obsolete records
Maintain accurate classification systems for easy access
Ensure proper tracking and accessibility of archived materials
Monitor document movements and ensure proper return and organization
Maintain optimal conditions for record preservation
Adhere to policies, legal regulations, and data protection standards
Safeguard sensitive documents and maintain confidentiality and integrity
Update logs and address inconsistencies in record-keeping

KNOWLEDGE, QUALIFICATIONS & EXPERIENCE

Knowledge, Qualifications and Experience

Bachelor’s Degree in Records Management, Archives and Information Studies, Library Science, Information Management, Public Administration, or a related field
Minimum of 3–5 years’ proven experience in records management, archives administration, or information management within a corporate, government, or institutional environment
Sound knowledge of records lifecycle management, including creation, classification, retention, storage, retrieval, and disposal
Proficiency in records management systems, document management software, and Microsoft Office applications
Familiarity with digital archiving tools is an added advantage
Strong understanding of records classification schemes, filing systems, and metadata standards for both physical and electronic records
Knowledge of legal, regulatory, and compliance requirements related to records retention, confidentiality, and data protection
Demonstrated ability to ensure accuracy, integrity, security, and accessibility of records in line with organizational policies and best practices

SKILLS

Strong organizational and records management skills
High attention to detail and accuracy
Ability to manage both physical and electronic archives effectively
Confidentiality, integrity, and ethical handling of information
Analytical and problem-solving skills
Ability to work independently and collaboratively with various departments
Adaptability to evolving information management systems and technologies

APPLICATION INSTRUCTIONS

If you believe you can clearly demonstrate your abilities to meet the criteria above, please submit:

Job application cover letter
Detailed CV/Resume
Copies of relevant certificates and testimonials

All documents should be combined into a single PDF file, quoting the Job Title or Reference Number in the email subject line and sent to:

📧 TZRecruitment@equitybank.co.tz

🗓 Application Deadline: Monday, 23 February 2025

Only shortlisted candidates will be contacted.

EQUAL OPPORTUNITY & DATA PRIVACY

Equity Bank Tanzania Limited is an equal opportunity employer. We value diversity of individuals, ideas, perspectives, insights, and values in the workplace.

By submitting your application, you consent to Equity Bank Tanzania Limited collecting and processing your personal data strictly for recruitment, selection, and employment purposes in accordance with the Data Protection and Privacy Act, Cap 97, and the Bank’s Data Privacy Policy. Your information will be treated with the highest level of confidentiality and will not be shared with unauthorized third parties unless required by law or regulatory obligation.

To apply for this job email your details to TZRecruitment@equitybank.co.tz

Spread the love