Assistant Administrator – School Office (1 Vacancy)

Organization: The School of St Jude
Work Station: Smith Campus
Location: Arusha
Application Deadline: 12 March 2026

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About the Organization

The School of St Jude is one of Africa’s leading charitable education institutions. The organization provides:

• 1,800 students with free, high-quality education every year
• Hundreds of graduates with access to higher education
• Over 20,000 government school students with quality teachers

The organization operates through generous support from donors worldwide, making it possible for bright but economically disadvantaged Tanzanian students to access quality education.

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Position Summary

The Assistant Administrator – School Office will support the smooth operation of the school office by ensuring efficient administrative services for staff and students. The role requires strong organizational abilities, attention to detail, and the ability to coordinate office activities effectively.

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Key Responsibilities

Office Administration

• Ensure the smooth running of the school office so that teaching and administrative staff can perform their duties efficiently.
• Maintain adequate office supplies and stationery at all times.
• Ensure office machines (printers, copiers, etc.) are functioning properly and report any issues to the supervisor.

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Academic Support

• Assist teaching staff with printing examination papers in preparation for exams.
• Provide stationery to students and employees as required.
• Support filing and documentation of student records in line with approved procedures.

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Office Logistics and Coordination

• Handle office purchasing requirements and supply management.
• Receive and guide visitors to the appropriate offices.
• Assist in organizing scholarship application days and related logistics.

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Reporting and Record Management

• Prepare monthly reports on stationery consumption, including:
  • Photocopies
  • Exercise books
  • Pens
  • Gate passes
  • Printing usage
• Update daily staff and student attendance records using:
  • Admin folder
  • Email system
  • iSAMs system.

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Candidate Profile

Who You Are

• Highly organized and detail-oriented
• Strong communication and interpersonal skills
• Passionate about education and social impact
• Motivated to support efficient and well-organized office operations

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Qualifications and Requirements

Education

• Diploma in Office Administration, Business Administration, or a related field
• Qualification must be from a registered and accredited college within East Africa

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Experience

• Previous experience in an administrative role
• Experience in an educational institution where English is the language of instruction is an advantage.

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Skills and Competencies

• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work independently and proactively
• Typing speed of at least 50 words per minute (50 WPM) (this will be assessed)

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Why Join Us

Working with The School of St Jude offers:

• The opportunity to fight poverty through education and create a meaningful impact in Tanzania
• A supportive and diverse team of international and local staff
• Career development and growth opportunities
• Mid-morning tea and lunch during working days

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How to Apply

Interested candidates should submit:

• Cover Letter
• Updated Curriculum Vitae (CV)

Send applications to:
📧 recruitment@schoolofstjude.co.tz

Email Subject Line:
TSOSJ/HR/ACDM/SMI/03/01/26

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Important Notes

• Application Deadline: 12 March 2026
• Only shortlisted candidates will be contacted

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Recruitment Disclaimer

The School of St Jude does not request any payment at any stage of the recruitment process, including during job offers.

⚠️ Any request for payment should be refused and reported to local law enforcement authorities.

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