1. PROCUREMENT OFFICER (1 Position)

Duty Station: Dar es Salaam

Job Summary

The Procurement Officer is responsible for the systematic execution of all procurement procedures and for the timely and cost-effective purchasing of all equipment, supplies, and services required by MSI Tanzania.

The officer ensures that all purchases adhere to:

• MSI Partnership best practices

• MSI Tanzania Procurement Guidelines

• Donor compliance guidelines

The role requires a high level of integrity, commitment to the organization’s needs, and the ability to work with minimal supervision.

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Key Responsibilities

1. Procurement Planning

• Coordinate with internal departments to develop and maintain an Annual Procurement Plan aligned with budgets and organizational priorities.

• Ensure goods and services are purchased and delivered on time.

• Coordinate with departments to ensure procurement of equipment and services that are fit for purpose and provide best value for money.

• Coordinate Procurement Committee meetings, including preparation of agendas, documentation, and minutes.

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2. Purchasing Function

• Ensure procurement activities such as:

  • Supplier vetting

  • Preparation and evaluation of quotations and tenders
    comply with MSI Tanzania policies and donor regulations.

• Maintain good relationships with suppliers and develop new supplier networks.

• Negotiate contracts to secure the best services and pricing.

• Review and process procurement documents including:

  • Purchase Requests

  • Requests for Quotation

  • Summary Bid Analysis

  • Purchase Orders using TRADOGRAM Procurement System.

• Prepare and administer purchasing contracts under guidance of the Procurement Manager.

• Maintain updated contract registers.

• Manage shipping and clearing of goods into Tanzania by coordinating with:

  • Customs agencies

  • Ministry of Health (TMDA)

  • Clearing agents

  • Donors.

• Use the TRADOGRAM procurement system to:

  • Create and approve purchase orders

  • Create supplier and product master data

  • Export procurement data

  • Generate procurement reports.

• Work with the logistics team to ensure goods are received and delivered to users.

• Generate procurement analytics and reports.

• Process vendor payments on time.

• Follow up on undelivered or uninvoiced items.

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3. Record Keeping and Documentation

• Maintain accurate procurement records including:

  • Tenders

  • Supplier contracts

  • Purchase documentation

  • Procurement files.

• Ensure procurement documentation meets organizational and audit requirements.

• Ensure purchased goods reach the correct locations.

• Maintain a database of prequalified and preferred suppliers.

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Minimum Requirements

Qualifications

• Bachelor’s Degree in:

  • Procurement

  • Supply Chain Management

  • Related field

• Fluent in English (written and spoken).

• Registered with a recognized Procurement and Supplies Professional Board.

• Certified Procurement and Supplies Professional.

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Desired Qualifications

• Registered by PSPTB (Procurement and Supplies Professional and Technician Board).

• Certified CPSP (Certified Procurement and Supplies Professional).

• Knowledge of pharmaceutical procurement.

• Knowledge of customs clearance and importation procedures.

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Experience

• At least 3 years of experience handling procurement for supplies, equipment, and services in a large organization.

• Strong negotiation and supplier management skills.

• Knowledge of donor compliance policies and regulations.

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Skills

• IT literacy.

• Experience using Procurement ERP systems.

• Strong English communication skills.

• Strong numerical and analytical ability.

• Ability to interpret complex verbal, written, and numerical data.

• Ability to manage large amounts of data with tight deadlines.

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Attitude / Motivation

• Commitment to personal development.

• Strong commitment to MSI Tanzania’s mission and vision.

Application Information

Applications must include:

• Curriculum Vitae (CV)

• Cover Letter explaining suitability

Submit to:

Director of People and Culture
MSI Tanzania
11 Majuva Street – Mwenge
P.O. Box 7072
Dar es Salaam, Tanzania

Phone: +255 22 2774991 / 4
VOIP: +255 768 987 780

Email: jobs@mst.or.tz

Deadline: March 27, 2026

Only shortlisted candidates will be contacted.