JOB DESCRIPTION: Logistics and IT Officer

Department: Administration / Operations
Location: Tanzania

Job Summary

The Logistics and IT Officer supports the efficient functioning of the organization by managing logistics operations and maintaining reliable IT systems.

The role involves coordinating procurement, managing office equipment and facilities, supporting official events, and ensuring smooth administrative services. Additionally, the officer oversees IT infrastructure, provides technical support, and ensures digital systems operate securely and efficiently.

Working closely with internal teams and external partners, this position contributes to maintaining high operational standards that support diplomatic, cooperation, and administrative activities.

Key Responsibilities

1. Arrival and Departure Administration

Manage arrival and departure procedures for staff and expatriates
Facilitate issuance of required documentation, including:
- Resident permits
- TIN certificates
- Diplomatic IDs
- Driving licences
- Motor vehicle registrations
Prepare Note Verbales to the Ministry of Foreign Affairs and East African Cooperation
Liaise with movers and clearing & forwarding agents for shipment clearance
Prepare and obtain approvals for PRO6 documentation
Secure special permits from relevant authorities when required (e.g., medical, standards, natural resources, livestock/pets)

2. Office Vehicle Management

Oversee the vehicle fleet management system
Maintain accurate vehicle logbooks
Prepare quarterly billing for private vehicle use by expatriates
Ensure transparent fuel procurement and liaise with suppliers
Coordinate vehicle servicing, repairs, and maintenance
Prepare quarterly reports on fuel usage and maintenance costs
Maintain vehicle tracking systems
Provide strategic guidance to transport staff for efficient service delivery

3. Fixed Assets Management

Maintain the fixed asset register and inventory of office supplies
Verify all procurement of office materials and equipment
Conduct annual physical inventory of all assets

4. Information and Communication Technology (ICT)

Maintain and support the Local Area Network (LAN)
Manage user accounts and email administration
Oversee acquisition and maintenance of hardware and software
Provide ICT support and troubleshooting assistance to staff

Education and Qualifications

Bachelor’s Degree in Procurement and Logistics or related field
OR
Diploma from a recognized institution in a relevant discipline
Strong command of English and Kiswahili (written and spoken)
Knowledge of French and/or German is an added advantage

Experience Requirements

Minimum 5 years of professional experience, including:
- At least 2 years in logistics or procurement management
Experience working with a diplomatic organization is an added advantage

Key Skills and Competencies

Strong IT proficiency (Microsoft Outlook, Excel, Word)
Technical aptitude in both IT systems and logistics operations
Excellent organizational and multitasking skills
Strong communication and interpersonal abilities
High level of accuracy and attention to detail

Personal Attributes

Proactive and solution-oriented
Professional and reliable
Ability to work under pressure and meet deadlines
Strong coordination and problem-solving skills

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To apply for this job please visit www.empower.co.tz.

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