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Job Title: Issuing & Receiving Clerk

Company: Shanta Gold Limited
Location: Singida Gold Mine
Contract Type: Open-Ended
Roster: 6 Weeks On / 3 Weeks Off
Application Deadline: 13 April 2026

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Role Purpose

The Issuing & Receiving Clerk is responsible for ensuring the accurate, safe, and timely handling of materials within the warehouse.

The role supports operational departments by managing receiving, storage, and issuing of stock, ensuring compliance with company procedures and maintaining smooth warehouse operations.

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Key Responsibilities

1. Material Receiving & Verification

• Offload materials promptly upon delivery.
• Verify receipts against:
  • Supplier manifests
  • Delivery notes
  • Invoices
  • Company orders
• Process Goods Received Notes (GRN) in Syspro, print, sign, and file records.
• Report damages or discrepancies for accounting and record-keeping.
• Update bin cards and pricing as instructed.
• Store materials in designated locations with proper identification.
• Assist with stock counts (random, cyclic, and critical items).
• Attend late-hour deliveries (e.g., cement) and coordinate inspections where required.

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2. Material Issuing

• Receive authorized requisitions and issue stock per procedure.
• Process Stores Issue Vouchers (SIV) and picking slips.
• Ensure:
  • Accurate item codes, quantities, and values
  • End-user signatures upon collection
• Notify supervisors of stock shortages.
• Update bin cards and assist with stock counts.
• Respond to emergency/night shift callouts when required.

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3. Stock Control & Inventory Management

• Participate in periodic stock counts across all warehouses.
• Support inventory reconciliation processes.
• Maintain accurate stock records at all times.
• Ensure warehouse areas are clean, safe, and well-organized.

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4. Other Duties

• Perform any additional tasks assigned by the supervisor.

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Qualifications

• Certificate or Diploma in:
  • Warehouse Management
  • Logistics
  • Supply Chain
  • Procurement & Supplies
  • Or a related field
• Valid Tanzanian driving license (light vehicles).

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Experience & Skills

• Minimum of 3 years’ experience in warehouse operations or a similar role.
• Experience in a mining warehouse environment is an added advantage.
• Ability to operate warehouse equipment such as:
  • Forklifts
  • Pallet jacks
• Strong computer skills (MS Word & Excel).
• Excellent communication skills in English and Swahili.

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Application Instructions

Interested candidates should submit:

• Curriculum Vitae (CV)
• Copies of certificates
• Cover Letter

Email: recruitment@shantagoldltd.com
Subject Line: Issuing & Receiving Clerk

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Additional Information

• Only shortlisted candidates will be contacted.
• Shanta Gold Limited is an equal opportunity employer.

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