HR Assistant (WFP Volunteer)

Position Details

Item	Details
Position Title	HR Assistant (WFP Volunteer)
Organization	World Food Programme (WFP)
Location	Dar es Salaam, Tanzania
Work Arrangement	Fully Present (On-site)
Job Type	Full-Time
Job Requisition ID	JR123756
Application Deadline	19 June 2026, 23:59 EAT (GMT+03:00)

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About WFP

The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and helping communities build resilience, stability, and prosperity.

Why Join WFP?

• Nobel Peace Prize Laureate (2020)
• Diverse and inclusive workplace
• Access to professional development, coaching, mentorship, and training opportunities
• Exposure to international HR systems and practices
• Opportunity to contribute to humanitarian operations worldwide

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Job Purpose

To support the implementation of Human Resources policies, procedures, and administrative functions while ensuring efficient, client-focused, and strategic HR service delivery.

The role provides practical exposure to recruitment, onboarding, employee records management, HR reporting, and staff support services.

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Key Responsibilities

HR Support Services

• Respond to general HR inquiries and follow-up actions.
• Assist in delivering consistent and high-quality HR services to staff.
• Provide administrative support for various HR activities.

Recruitment & Staffing Support

• Support recruitment and selection activities.
• Assist in onboarding new employees in accordance with WFP procedures.
• Prepare recruitment-related documents and reports.

Employee Records Management

• Maintain confidential personnel files and records.
• Update and manage HR databases and archives.
• Ensure accurate storage and maintenance of employee information.

HR Documentation

• Draft and prepare:
  • Employment contracts
  • Transfer letters
  • Training documents
  • Other HR-related correspondence
• Ensure documentation accuracy and timely completion.

HR Data & Reporting

• Extract and compile HR data relating to:
  • Recruitment and selection
  • Contract management
  • Staff entitlements
  • Performance management
  • Training requirements
• Support HR analysis and reporting needs.

HR Systems Administration

• Enter and update information in HR management systems.
• Monitor important HR deadlines such as:
  • Contract expirations
  • Performance evaluation schedules (PACE)
  • Other staff-related deadlines
• Ensure compliance with established HR procedures.

Staff Deployment Support

• Assist with staff deployment and related administrative processes.
• Prepare reports and documentation supporting workforce planning and emergency response operations.

Team Collaboration

• Liaise with internal departments regarding:
  • Payroll
  • Contracts
  • Staff administration
  • Other HR matters
• Support knowledge sharing and training of colleagues where required.

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Desired Experience

Candidates with any of the following experience will have an advantage:

• HR administration
• Recruitment and selection support
• Payroll administration
• Employee onboarding
• Records management
• Staff training coordination
• Administrative support roles

Additional desirable experience includes:

• Providing guidance to junior staff
• Supporting recruitment interviews
• Briefing newly recruited employees
• Working in diverse organizational environments

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Minimum Academic Qualifications

Required

• Completion of Secondary School Education.

Desirable

• Post-secondary certificate, diploma, or training in:
  • Human Resource Management
  • Public Administration
  • Business Administration
  • Office Administration
  • Related fields

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Required Skills & Competencies

Technical Skills

• Knowledge of HR administration processes.
• Ability to maintain confidential employee information.
• Familiarity with HR databases and record management systems.
• Proficiency in Microsoft Office applications.

Professional Skills

• Strong organizational skills.
• Excellent attention to detail.
• Ability to meet deadlines.
• Strong record management capabilities.

Communication Skills

• Excellent verbal and written communication.
• Ability to interact professionally with employees and stakeholders.

Personal Attributes

• Integrity and professionalism.
• Confidentiality and discretion.
• Accountability and reliability.
• Teamwork and collaboration.
• Adaptability and willingness to learn.

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Language Requirements

Applicants must demonstrate:

• Fluency in oral and written communication in the UN language used at the duty station.
• Fluency in the duty station language if different.

For Tanzania, strong English communication skills are expected.

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Ideal Candidate Profile

This opportunity is suitable for:

• Human Resource Management graduates
• Public Administration graduates
• Business Administration graduates
• Office Administration graduates
• Fresh graduates seeking HR experience
• Individuals interested in careers in:
  • Human Resources
  • Talent Acquisition
  • Employee Relations
  • Learning & Development
  • HR Operations
  • International Organizations

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Learning Opportunities

Successful candidates will gain experience in:

• HR administration within a UN organization
• Recruitment and onboarding processes
• Employee records management
• HR systems and databases
• Performance management processes
• Workforce planning and deployment
• International HR policies and procedures

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Required Application Documents

Applicants must submit:

1. Updated CV/Resume
2. Cover Letter

Additional supporting documents may be requested during later recruitment stages.

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Important Notes

No Application Fees

The United Nations and WFP do not charge fees for:

• Applications
• Interviews
• Recruitment processing
• Testing
• Training

Application Method

Applications must be submitted through WFP’s online recruitment platform.

Applications submitted through:

• Email
• LinkedIn
• Other channels

will not be considered.

Recruitment Process

• Only shortlisted candidates will be contacted.
• Successful applicants will undergo reference and background verification checks.

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Application Deadline

📅 19 June 2026 (11:59 PM EAT)

Duty Station: Dar es Salaam, Tanzania
Position: HR Assistant (WFP Volunteer)

Recommended Academic Backgrounds

• Human Resource Management
• Public Administration
• Business Administration
• Office Administration
• Industrial Relations
• Management Studies

This position offers an excellent entry point for recent graduates and early-career professionals seeking hands-on experience in Human Resources within a globally recognized United Nations humanitarian organization.

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