Finance Assistant – Full Time (100%)

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Detail Information
Title Finance Assistant
Direct Reports Finance/HR Manager
Location Liwale – Lindi

 

Main Purpose

 

Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance-HR Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives.

 

Key Accountabilities

 

  • Ensure effective implementation of internal finance policies within the domain.
  • Maintain the petty cash box, carry out all cash and bank transactions recorded into the accounting software and cross-check with daily or weekly reconciliations.
  • Prepare and process the payroll for MSF Staff, Daily Workers, as well as incentive staff.
  • Cash management: in charge of planning, organising, and following up cash needs on a daily and monthly basis, applying the highest control, transparency, and compliance with procedures.
  • Conduct regular and accurate counts of cash, ensuring proper reconciliation with financial records.
  • Maintain an accurate and up-to-date cash book, recording all transactions promptly.
  • Manage and account for cash advances, ensuring proper documentation and reconciliation.
  • Bank transfers: Ensure all requests comply with documentation standards required for supplier payment, including timely follow-up on pending documentation (e.g., EFD receipts).
  • Exercise strict control measure over all payments process, ensuring expenses are verified and validated to ensure compliance with financial policies.
  • Identify suppliers eligible for Withholding Tax retention and ensure prompt processing of their payments before the end of the month.
  • Keep up to date the hard copy accountancy and guarantee its delivery to Coordination office at the beginning of next month.
  • Check the draft contracts before they are validated, monitor all contracts to inform the Project Finance/HR Manager when a renewal, additional documents, or updating essential information is needed.
  • Efficiently organize and classify financial documents, maintaining a systematic filing system for easy retrieval, audit readiness, and comprehensive record-keeping.
  • Work diligently to maintain the accuracy of financial data, contributing to the overall integrity of the financial records.
  • Collaborate with the Project Fin & HR Manager and/or the Accounting Manager (ACMA) to seek guidance, support, and ensure alignment with organizational financial objectives.
  • To assume the responsibilities of the HR Assistant as required or in their absence.
  • Carry out any other finance and administration tasks delegated by the Project Finance/HR Manager.

 

Minimum Requirements

 

  • Education: Diploma in Finance or Business Administration.
  • Experience: Minimum of 2 years experience in a related position. Working with an NGO is an added advantage.
  • Languages: Knowledge of both English and Swahili is mandatory.
  • Competencies:
    • Essential computer literacy – proficient in Microsoft Excel and Word.
    • Understanding of accounting principles.
    • Attention to detail and accuracy in data management.

📝 Note: Women, or any person feeling like being part of a minority is encouraged to apply. MSF is dedicated to fostering a safe work environment with zero tolerance for any form of abuse.

 

Application Details

 

  • Deadline: Not later than Monday, 12 November at 4:00 AM.
  • Submission: Submit your motivation letter, CV, and copy of relevant professional certificates.
  • Email Subject: Please quote the job title on the email subject: “FINANCE ASSISTANT-LIWALE”.
  • Email Address: MSFCH-Tanzania-Recruitment@geneva.msf.org
  • In-Person Submission (Alternative): Applications can also be submitted at MSF offices situated at Mikocheni B, Daima street House no 16 Dar es Salaam, or in Nduta Refugees Camp, Kibondo District, or MSF Guest House Kibondo, or MSF Office in Liwale.

Important: ONLY SHORT-LISTED CANDIDATES WILL BE CONTACTED.