Website TPC Limited
TPC Limited
FOREMAN RECORDS MANAGEMENT POSITION
TPC Limited – Internal & External Vacancy
COMPANY INFORMATION
TPC Limited – Home of Tanzania’s Sugar
One of the respected sugar producing companies in Tanzania, situated at the foot of Mount Kilimanjaro, 22kms south of Moshi Municipality.
Company Values: Respect, Excellence, Learning, and Integrity
POSITION DETAILS
Position: Foreman Records Management
Department: Human Resources
Office Location: Moshi – Kilimanjaro
Reporting To: Human Resources Systems Manager
JOB SUMMARY STATEMENT
- Manage Human Resources Registry including employees physical and electronic records
- Supervise the Controller Data Capture
- Attend other Human Resources functionalities as and when required
KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES)
- Follow up on staff files movement as per policies and procedures in place
- Responsible for records updating e.g. electronic data entry and physical records updating
- Responsible for data clean up e.g. reconciliation between physical and electronic records
- Responsible for providing reports on various issues pertaining to records management
- Propose and upon approval, develop records management policy and procedures
- Managing Employee’s Social Security Matters and their related functions
- Provide support and guidance on appropriate methods of records keeping
- Prepare all staff internal notice for communication and ensure are broadcasted in all notice boards across the company, following HREOs approval
- Ensure implementation of Data Protection Policy
- Supporting the administration of Human Resources functionalities as and when needed
- Administer implementation of Human Resources policies and guidelines regarding the HR System
- Assisting HR Business Partners in various activities like preparation of Introduction Letters to different Institutions, participating in the recruitment of Junior Staff Positions, and supporting disciplinary handling process whenever required, assisting on computation of Junior Staff Terminal Benefits
- Perform any other related duties as may be assigned by his or her Superior
ACADEMIC QUALIFICATIONS
First degree in Human Resources Management or Records Management or any other related field from a recognized institution. A combination of relevant academic qualifications and at least 3 years experience in the related field would be an advantage.
WORK EXPERIENCE
- 3 to 5 years of experience in records management, document control, registry operations, or information management
- Practical experience in manual and electronic filing systems, confidentiality and data protection procedures, and records audits and compliance checks
KNOWLEDGE, SKILLS & ABILITIES
- Strong verbal and written communication skills in both English and Swahili
- Proficient in computer applications, including MS Office
- Outstanding attention to detail
BEHAVIOURAL COMPETENCIES
- Being reliable and possess a good work ethic
- Alignment to TPC Core Values
APPLICATION INFORMATION
Closing Date: Wednesday, 18 Feb 2026
Mode of Application
Online Application:
Create a profile and register your CV at: https://onesuite.tpc.co.tz/Account/Recruitment
In-Person Application:
Candidates who do not have access to Employee Self Service or the Internet may submit their applications to the HR Department Office.
Required Documents
Candidates meeting the requisite qualifications and requirements should submit their applications with:
- A detailed CV, describing how they see themselves qualifying for this position
- Copies of your identification
- Academic certificates
- Three references
- Daytime telephone numbers and e-mail addresses
Note: Only shortlisted candidates will be contacted for an interview.
CONTACT INFORMATION
Human Resources Executive Officer
P.O. Box 93, Moshi, Kilimanjaro
Tel: +255 27 2754389
E-mail: tpc.recruitment@tpc.co.tz
Important Notice: If you do not hear from us within 14 days from the closing date of this advert, please consider yourself unsuccessful.