Mail and Pouch Assistant at IRMCT / United Nations , Arusha (November 2025)

Work Location: Arusha, Tanzania

Expected Duration: 6 months

Compensation: The Individual Contractor (IC) will be paid monthly at a daily rate equivalent to TZS 176,111.00 for Arusha, Tanzania.

📝 Duties and Responsibilities

• Responsible for pouch dispatch documentation, distribution of interoffice mail, incoming pouch, outgoing mail materials, and overnight express services.
• Prepares tags to identify destinations, dates, airline carrier, correct pouch numbers, and summary of enclosures for each destination.
• Estimates number of pouches. Prepares daily pouch log reflecting the number of pouches, weights, etc., for scheduled airlines destinations and airlines.
• Tracks the distribution of all mail as well as pouch service.
• Ensures that all items received through the incoming pouch for intra-shipment, outgoing pouch, and in outgoing mail units are accurately recorded.
• Signs for valuable items to be shipped via pouch and outgoing mail unit, identifies and sorts items to be shipped by pouch, by mail, or by contracted shippers.
• Ensures timely distribution of urgent mail.
• Delivers by hand, sensitive and urgent letters to embassies, government ministries, UN Agencies and NGOs, etc.
• Ensures timely distribution of conference documents.
• Receives all official, personal, and confidential mail and packages, addressed to the United Nations Mechanism for International Criminal Tribunal, delivers, and maintains accurate records.
• Receives certified mail, registered mail, express mail, mail from permanent missions, courier deliveries, and other personal mail; prepares a log sheet and forwards to the appropriate offices.
• Assists unit supervisor to open and inspect items intended for dispatch to ensure that all are following pouch and mail regulations.
• Delivery and collection of travel documents to the Arusha Immigration office.
• Assist IRMCT staff in the registration at the Tanzanian Revenue Authority and obtaining of Tax Identification numbers.
• Performs other ad hoc tasks as required.

🎓 Qualifications/Special Skills

• Education: High school diploma or equivalent is required.
• Experience: At least 2 years of experience in handling mail, pouch registry operations, or related areas is required. Working experience with UN International Criminal Tribunals is desirable.
• Driving: Ability to operate different categories of vehicles is desirable. A valid driving license category B is required.

🗣️ Languages

• Fluency in English is required.
• Knowledge of Swahili is desirable.

⚠️ Important Note

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

How to Apply

TAP / CLICK HERE TO APPLY