JOB ADVERTISEMENT

Procurement Officer (1 Position)

Department: Finance and Operations
Reports To: Director of Finance and Operations
Location: Dar es Salaam
Assignment Type: Full-time
Contract Duration: One year (renewable based on performance and funding)

Organization Overview

Thamini Uhai is a Tanzanian non-governmental organization working in partnership with the Government of the United Republic of Tanzania since 2008. The organization is dedicated to reducing maternal and early neonatal mortality and strengthening health systems in underserved rural areas.

From 2008 to 2019, Thamini Uhai worked with Bloomberg Philanthropies to improve Emergency Obstetric and Newborn Care (EmONC) services and scale respectful maternity care interventions across multiple regions including Kigoma, Katavi, Geita, and Mwanza.

Programme Background

Thamini Uhai has received funding for the implementation of the Partnership Program for Comprehensive and Integrated Maternal and Newborn Health Improvement (Mjamzito na Mtoto Salama) in Tanzania.

This five-year program is jointly supported by:

Bloomberg Philanthropies
Gates Foundation

The program will be implemented in Geita, Katavi, and Kigoma regions from September 2025 to June 2030 in two phases. It focuses on improving maternal and newborn health outcomes through strengthening:

Emergency Obstetric and Newborn Care (EmONC)
Postpartum Hemorrhage (PPH) management
Antenatal care services
Comprehensive newborn care
Care for small and sick newborns

The initiative also provides technical support to the Ministry of Health in reviewing guidelines and learning resources.

Position Summary

The Procurement Officer will be responsible for managing procurement functions of the Thamini Uhai programme under the supervision of the Director of Finance and Operations. The role ensures efficient procurement planning, execution, compliance, and coordination across regional offices in line with donor and organizational policies.

Key Responsibilities

Procurement Planning & Coordination

Develop and maintain procurement plans ensuring timely delivery of goods and services
Coordinate procurement activities across regional offices
Maintain updated procurement manuals and documentation

Tendering & Sourcing

Prepare Requests for Quotation (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs)
Coordinate bid dispatch, evaluation, and price analysis
Liaise with procurement evaluation committees

Supplier & Contract Management

Manage supplier selection from approved vendor lists
Coordinate contract awards, bid securities, and documentation
Ensure proper distribution of contract documents

Compliance & Documentation

Ensure procurement processes comply with organizational and donor policies
Maintain complete procurement records for audit purposes
Ensure proper filing and documentation of all procurement transactions

Purchase Order Management

Track and expedite purchase orders
Follow up on outstanding deliveries
Maintain procurement trackers and submit weekly reports

Financial Coordination

Compile supplier invoices and submit them to Finance for payment
Ensure proper documentation of procurement transactions

Reporting & Administration

Prepare procurement reports, quotations analysis, and correspondence
Conduct pricing research and obtain quotations locally and internationally
Support receiving and delivery processes of purchased materials

Qualifications and Experience

Bachelor’s Degree in:
- Procurement and Logistics
- Supply Chain Management
- Or related field
Certification from PSPTB (Procurement and Supplies Professionals and Technicians Board)
Minimum 3 years’ experience in procurement, logistics, or supply chain management
Experience in donor-funded projects is highly desirable
Experience in environmental or community-based projects is an advantage

Skills and Competencies

Strong supply chain and logistics management skills
Excellent written and verbal communication skills
High level of integrity and attention to detail
Strong organizational and reporting skills
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Fluency in English and Kiswahili

How to Apply

Interested candidates should submit:

A cover letter
An updated Curriculum Vitae (CV)

All documents must be submitted as one PDF file to:
hr@thaminiuhai.or.tz

Email Subject: Procurement Officer

Applicants must include three professional referees with valid contact details.

Application Deadline

05 May 2026

Only shortlisted candidates will be contacted.
If you do not hear back by 12 May 2026, consider your application unsuccessful.

Equal Opportunity Statement

Thamini Uhai is committed to diversity, fairness, and merit-based recruitment, aligned with its mission, vision, and values.

To apply for this job email your details to hr@thaminiuhai.or.tz

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