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📦 Job Vacancy: Procurement Coordinator

Organization: Trees for the Future (TREES)
Location: Tanzania
Application Deadline: 5 May 2026
Salary Range: TZS 2,201,004 – 3,267,772 per month

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🌍 About the Organization

Trees for the Future (TREES) is a global leader in agroforestry with over 30 years of experience. The organization empowers farmers to:

• Restore land through tree planting
• Build sustainable food systems
• Reduce poverty and climate impact

🌱 Impact Highlights:

• 350+ million trees planted globally
• Operations in Kenya, Mali, Senegal, Tanzania, and Uganda
• Active in Tanzania since 2015 across:
  • Mwanza
  • Simiyu
  • Singida
  • Tabora
  • Iringa

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🎯 Job Overview

The Procurement Coordinator is responsible for executing and managing procurement processes to ensure:

• Timely acquisition of goods and services
• Cost-effectiveness and quality
• Compliance with organizational and donor regulations

The role supports both program and operational delivery while promoting transparency and accountability.

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🧭 Reporting Line

• Reports to: Country Finance and Operations Manager
• Supervises: Administration Officer
• Works closely with:
  • Finance
  • Logistics
  • Program teams

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🔑 Key Responsibilities

📋 Procurement Planning & Execution

• Plan and implement procurement activities
• Manage end-to-end procurement processes:
  • Requisitions
  • Sourcing
  • Tendering
  • Evaluation
  • Contracting
  • Delivery follow-up

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⚖️ Compliance & Risk Management

• Ensure compliance with:
  • Organizational policies
  • Donor regulations
  • Legal requirements
• Identify risks and implement mitigation measures
• Maintain procurement risk management plans

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🤝 Supplier & Contract Management

• Develop and maintain supplier database
• Manage framework agreements
• Monitor supplier performance and contract compliance
• Negotiate pricing and delivery terms

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📊 Documentation & Audit

• Maintain accurate procurement records
• Ensure audit-ready documentation
• Support internal and external audits

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📦 Operations & Coordination

• Align procurement with project timelines and budgets
• Ensure timely delivery of goods/services
• Support inventory and asset management

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👥 Capacity Building & Leadership

• Train staff on procurement policies and procedures
• Provide technical support and guidance
• Supervise and mentor the Administration Officer
• Promote teamwork and accountability

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🎓 Qualifications & Experience

📘 Education

• Bachelor’s degree in:
  • Procurement & Supply Chain Management
  • Business Administration
  • Logistics or related field

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📜 Professional Certification (Added Advantage)

• CPSP
• CIPS

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💼 Experience

• 4–6 years in procurement/supply chain
• 2–3 years with NGO or donor-funded projects (preferred)
• Experience in:
  • Tendering processes
  • Supplier and contract management

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🧠 Skills & Competencies

• Strong negotiation and analytical skills
• Knowledge of procurement regulations and donor compliance
• Excellent organizational and planning skills
• High attention to detail and integrity
• Proficiency in MS Office (especially Excel)
• Fluent in English and Kiswahili

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🌟 Core Competencies

• Detail-oriented and systems-focused
• Results-driven procurement professional
• Strong communicator
• Proactive problem solver
• Ethical and compliance-focused
• Collaborative team player
• Innovative thinker

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💼 Work Environment & Benefits

• Multicultural and collaborative work environment
• Competitive salary
• Medical insurance
• Paid time off
• Opportunities for professional growth

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📧 How to Apply

Submit the following:

1. Cover Letter (include motivation + current monthly gross salary)
2. Updated CV/Resume

📌 Format: PDF or Word
📌 Deadline: 5 May 2026
📌 Applications reviewed on a rolling basis

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⚠️ Important Notes

• Applicants must be legally authorized to work in Tanzania
• Only shortlisted candidates will be contacted
• TREES is an equal opportunity employer

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💡 Quick Insight

This is a mid-level to senior role, ideal for someone with:

• Strong NGO procurement experience
• Knowledge of donor compliance
• Ability to manage end-to-end procurement systems

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