FINANCE & ADMINISTRATION INTERN OPPORTUNITY

📍 Duty Station: Dodoma, Tanzania
📄 Contract Duration: 5 Months
📌 Reports To: Finance & Administration Assistant
👥 Direct Reports: None

1. Role Overview

The Finance & Administration Intern will support the Finance and Administration Unit while gaining practical, hands-on experience in financial operations, reporting, analysis, and office administration functions.

2. Key Responsibilities

A. Accounting & Finance Support

Assist in reviewing payment requisitions, invoices, and supporting documents
Support preparation of payment vouchers and cheques according to procedures
Ensure payment acknowledgments are obtained from beneficiaries
Maintain proper filing and organization of payment documents
Ensure all payment documents are properly stamped as “PAID”
Assist in processing travel accountabilities and verification
Maintain records of approved travel advances and accountability summaries
Ensure weekly financial transactions are entered into the accounting system
Support maintenance and updating of the inventory register
Track and follow up on staff travel advances for timely accountability
Assist in data entry and updating of the fixed assets register

B. Administration – Front Office Management

Maintain general filing system and organize correspondence
Support the professional image of the organization through proper front desk management
Assist in coordinating internal meetings, scheduling, and agenda preparation

C. General Administration Support

Assist in staff travel logistics coordination
Support procurement of goods and services ensuring value for money
Help prepare internal correspondence and administrative memos
Support event planning and logistics arrangements
Assist in managing office equipment and liaising with service providers
Support digital archiving (scanning and cloud/server storage of documents)

3. Technical Competence Requirements

Basic experience in spreadsheets (e.g., Excel)
Understanding of basic accounting principles and financial reporting
Basic bookkeeping and accounting knowledge
Ability to maintain confidentiality
Experience in office administration is an advantage
Strong integrity: honest and trustworthy
Ability to multitask and prioritize in a dynamic environment

4. Educational Qualifications & Experience

Bachelor’s degree in Accounting, Finance, Business, or related field
Minimum of 1 year experience in finance, accounting, or administration roles

5. Application Requirements

Applicants must submit:

Updated CV highlighting relevant skills and experience
Names and contacts of 3 referees (one must be immediate supervisor)
Copies of academic certificates (O & A Level included)
Daytime telephone contact

6. How to Apply

Applications must be submitted through the Kilimo Trust recruitment system:

CLICK/TAP HERE TO APPLY:

7. Closing Date

📅 3rd May 2026

To apply for this job please visit erp.kilimotrust.org.

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