Website DHL Express
DHL Express
Office Assistant
Company: DHL Supply Chain Tanzania Limited
Location: Dar es Salaam, Tanzania
Job Type: Full-time, Permanent
Job Code: AV-353203
Key Accountabilities
Front Office & Customer Service
- Professionally receive and assist customers and visitors at reception
- Ensure all visitors are signed in and have proper identification
- Handle inquiries and route messages appropriately
- Maintain a positive, supportive, and professional working environment
Office Administration
- Arrange meeting rooms and required equipment
- Monitor and manage office supplies inventory; reorder when necessary
- Ensure cleanliness, safety, and proper functioning of office spaces
- Maintain office policies compliance with company and legal regulations
- Manage stationery and office consumables
Coordination & Communication
- Liaise between executives, regional managers, depot managers, and warehouse staff
- Coordinate meetings, conferences, and corporate events
- Organize workflow, prepare correspondence, and take meeting minutes
- Support HR-related administrative tasks and training coordination
- Monitor HR projects and provide secretarial support
Finance & Reporting Support
- Support processing invoices and tracking office-related expenses
- Assist with reimbursements and related documentation
Travel & Logistics Support
- Arrange travel bookings, accommodations, and transportation
- Prepare travel itineraries for staff and visitors
- Coordinate bookings for managers and guests
Qualifications & Experience
Education
- Graduate degree qualification
- HR certification or equivalent
- Experience in front office management
Experience
- At least 2 years’ experience in:
- Front office management, OR
- HR administrative role, OR
- Executive secretarial role
To apply for this job please visit careers.dhl.com.