RECORD MANAGEMENT INTERN

Employer

FINCA Microfinance Bank Tanzania Limited

---

Position Details

Job Title

Record Management Intern

Reporting To

Human Resource Officer

Job Type

Internship

---

Job Summary

FINCA Microfinance Bank Tanzania Limited is seeking a talented and detail-oriented Record Management Intern to join its Human Resources team.

The successful candidate will support the organization, digitization, maintenance, and retrieval of both physical and electronic records while ensuring compliance with records management policies and procedures.

---

Key Responsibilities

Digitization

• Scan paper documents and accurately index them in the HR Shared Folder.
• Ensure electronic records are properly organized and easily accessible.

Filing and Organization

• Label, arrange, and maintain employee files for both active and former employees.
• Ensure files are stored according to the bank’s classification and records management system.

Data Entry and Maintenance

• Update employee information and records within the HR Shared Folder.
• Maintain training records and documentation for former employees.
• Ensure data accuracy and integrity at all times.

File Retrieval

• Assist Human Resources staff in locating and retrieving requested physical and archived records.
• Facilitate timely access to records when needed.

Records Disposition

• Track records retention schedules.
• Assist in the archiving and disposal of employee files in compliance with:
  • Regulatory requirements
  • Internal policies and procedures

Auditing

• Conduct staff file audits.
• Identify missing documents and records.
• Verify file request and transfer logs.
• Support quality control and records compliance initiatives.

---

Qualifications

Education

• Diploma in:
  • Records Management
  • Library Science
  • Or a related administrative field

---

Required Skills

Technical Skills

• Strong computer literacy.
• Proficiency in:
  • Microsoft Word
  • Microsoft Excel
  • Document Scanning Equipment
  • Electronic Filing Systems

Soft Skills

• Strong attention to detail.
• High level of confidentiality and professionalism.
• Excellent organizational skills.
• Ability to manage records accurately and systematically.

Physical Requirements

• Ability to lift and move heavy file boxes.
• Ability to stand and walk for extended periods while managing archive facilities.

---

Application Instructions

Interested candidates should submit:

• Updated Curriculum Vitae (CV)

Application Email

📧 TZ_Recruitment@finca.co.tz

Application Deadline

📅 2 June 2026

---

Important Note

Only shortlisted candidates will be contacted.

---

Equal Opportunity

FINCA Microfinance Bank Tanzania Limited encourages qualified and motivated candidates to apply and become part of a dynamic team committed to delivering inclusive financial services across Tanzania.