Whole School Secretary

Job Details

Item	Details
Position	Whole School Secretary
Organization	Braeburn International School Arusha
Location	Arusha, Tanzania
Application Deadline	Friday, 15 June 2026
Application Email	recruitment@braeburn.sc.tz

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About Braeburn International School Arusha

Braeburn International School Arusha is a co-educational day and boarding school serving both the international and Tanzanian communities.

The school is accredited by the Council of International Schools and is recognized for:

• High academic standards
• A rich extracurricular programme
• A supportive and friendly learning environment
• International-quality education

The school is seeking a highly organized, professional, and enthusiastic Whole School Secretary to support the leadership team and contribute to the smooth operation of the administration office.

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Position Overview

The Whole School Secretary will provide comprehensive administrative and secretarial support across the school.

The successful candidate will play a key role in ensuring the efficient day-to-day management of school administration while maintaining professional communication with staff, students, parents, and external stakeholders.

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Key Responsibilities

Administrative and Secretarial Support

• Provide comprehensive secretarial and administrative support to the School Leadership Team.
• Manage daily office operations and administrative activities.
• Handle correspondence and official communications efficiently.

Communication Management

• Manage incoming and outgoing emails.
• Handle telephone calls professionally.
• Respond to visitor enquiries and provide appropriate assistance.
• Support communication between parents, staff, students, and external stakeholders.

Records and Documentation

• Maintain accurate records, files, and databases.
• Ensure proper filing and retrieval of documents.
• Maintain confidentiality of sensitive information.

Meeting and Event Coordination

• Coordinate appointments and schedules.
• Organize meetings and prepare meeting arrangements.
• Prepare agendas, reports, letters, and meeting minutes.
• Assist in coordinating school functions and events.

Admissions and Staff Administration

• Support student admissions processes.
• Assist with staff administration activities.
• Provide administrative support for general school operations.

Professional Standards

• Maintain confidentiality and professionalism at all times.
• Uphold the school’s administrative standards and policies.
• Undertake additional duties assigned by the Headteacher.

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Requirements and Qualifications

Academic Qualifications

Applicants should possess:

• Diploma or Degree in:
  • Business Administration
  • Secretarial Studies
  • Office Management
  • Or a related field

Experience

• Proven experience in a secretarial or administrative role.
• Experience within an educational institution is an added advantage.
• Demonstrated ability to manage multiple administrative tasks efficiently.

Skills and Competencies

Communication Skills

• Excellent written and spoken English.
• Strong interpersonal and customer service skills.
• Professional communication with diverse stakeholders.

Organizational Skills

• Strong organizational and time-management abilities.
• High attention to detail.
• Ability to prioritize tasks and meet deadlines.

Computer Skills

Proficiency in:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

Personal Attributes

• Professional appearance and conduct.
• Integrity and confidentiality.
• Customer-service-oriented mindset.
• Ability to work independently and as part of a team.

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Ideal Candidate Profile

The ideal candidate is a professional, organized, and proactive administrator who can effectively manage correspondence, maintain accurate records, coordinate meetings, and support school operations while providing excellent customer service to parents, staff, students, and visitors.

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How to Apply

Interested candidates should submit:

• Updated CV
• Application Letter

Applications should be addressed to:

📧 recruitment@braeburn.sc.tz

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Application Deadline

📅 Friday, 15 June 2026

Only shortlisted candidates will be contacted.