Executive Assistant to Chief Technology & Digital Transformation (1 Position)

Job Location

Head Office (HQ)

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Job Purpose

The Executive Assistant to the Chief Technology & Digital Transformation is responsible for providing high-level executive, administrative, financial planning, and coordination support to the Chief Technology & Digital Transformation.

The role ensures:

• Effective budget monitoring and reporting.
• Efficient office administration and stakeholder management.
• Timely preparation of reports and correspondence.
• Proper documentation and records management.
• Coordination of departmental resources, headcount, and key technology workstreams to support the successful execution of the department’s strategic priorities.

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Main Responsibilities

1. Financial Planning, Monitoring & Reporting

The successful candidate will:

• Review monthly departmental budget versus actual expenditure reports and identify areas of concern.
• Coordinate monthly and quarterly budget review meetings with all departmental sections.
• Review requisitions and payment requests to ensure:
  • Budget availability.
  • Correct charge codes.
• Work with departmental managers and the Finance Department to prepare annual:
  • Operating Expenditure (OPEX) budgets.
  • Capital Expenditure (CAPEX) budgets.
• Review operational and financial reports and recommend performance improvements.
• Compile and analyze operational and financial data to evaluate efficiency.
• Conduct research and prepare financial and business forecasts using multiple scenarios.
• Analyze trends affecting:
  • Technology
  • Operations
  • Strategic technology projects
• Compare actual versus budgeted expenditures and analyze budget performance.
• Conduct cost-benefit analyses to support management decision-making on:
  • Existing programmes
  • Proposed initiatives
  • Capital investments
• Develop financial models using spreadsheet applications.
• Monitor departmental budget performance and recommend budget control policies.
• Prepare financial management reports for Executive Committee (EXCO) meetings.
• Support cost center managers with budget preparation and interpretation.
• Coordinate and consolidate analytical reports and presentations across the Technology & Digital Transformation portfolio.
• Compile routine and ad hoc management reports.
• Coordinate departmental performance management meetings.
• Consolidate departmental scorecards.
• Monitor performance commitments and follow up on agreed actions.

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2. Administrative Support

The Executive Assistant will:

• Serve as the first point of contact for both internal and external stakeholders.
• Represent the Bank professionally and positively.
• Manage the Chief Technology & Digital Transformation’s:
  • Calendar
  • Meetings
  • Appointments
  • Interviews
• Coordinate departmental management meetings.
• Serve as secretary during meetings by:
  • Taking accurate minutes.
  • Recording action items.
  • Following up to ensure agreed actions are completed before subsequent meetings.
• Support Heads of Department in coordinating work plans and workflow.
• Handle confidential incoming and outgoing correspondence with discretion.
• Maintain organized filing systems and records for departmental documentation.

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Knowledge & Skills

Applicants should possess:

• Ability to work independently and collaboratively within teams.
• Ability to quickly learn and apply new technologies.
• Strong understanding of office administration practices and procedures.
• Excellent written and verbal communication skills.
• Strong customer service and stakeholder relationship management skills.
• Ability to communicate complex information clearly and simply.
• Excellent multitasking skills with strong attention to detail.
• Ability to work effectively in a dynamic and fast-paced environment.
• Ability to manage highly confidential information.
• Excellent organizational, planning, and self-management skills.

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Qualifications

Applicants must have:

• Bachelor’s Degree in one of the following fields:
  • Accounting
  • Finance
  • Information Systems
  • Or another related discipline.

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Experience

• Minimum three (3) years of experience in:
  • ICT budget management.
  • ICT administrative functions.
  • Supplier Relationship Management (SRM).
  • Human Resources (HR) administration.
  • Finance-related administrative work.

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Equal Opportunity Statement

NMB Bank Plc is an Equal Opportunity Employer committed to:

• Promoting diversity and inclusion.
• Achieving a gender-balanced workforce.

Female candidates and persons living with disabilities are strongly encouraged to apply.

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Recruitment Notice

NMB Bank Plc does not charge any fees during any stage of the recruitment process.

Applicants should ignore any request for payment related to employment opportunities.

Only shortlisted candidates will be contacted.

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Application Timeline

• Job Opening Date: 30 June 2026
• Application Deadline: 14 July 2026

CLICK HERE TO APPLY