Fleet Manager (Managed Fleets) – Alistair Group

Company: Alistair Group
Position: Fleet Manager (Managed Fleets)
Location: Dar es Salaam, Tanzania
Employment Type: Full-Time
Job Level: Entry Level

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About Alistair Group

Alistair Group is one of East and Southern Africa’s fastest-growing logistics and service companies, providing self-delivered logistics solutions across multiple regions.

The company focuses on delivering innovative logistics services through:

• Road freight
• Warehousing
• Commodity trading
• Equipment rental
• Freight forwarding
• Clearance and forwarding
• Integrated logistics solutions
• Ocean freight

Alistair Group serves industries including:

• Mining
• Oil & Gas
• Agriculture
• Construction
• Explosives
• Renewable energy

Vision:
To be known as the Company that makes Africa work better.

Company Values:

• Honesty
• Customer Focus
• Continual Improvement
• Humility
• Safety

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Job Overview

The Fleet Manager (Managed Fleets) is responsible for managing daily fleet operations, ensuring efficient transportation services, maintaining accurate fleet information, supporting drivers, resolving operational issues, and improving fleet performance.

The role involves overseeing a growing fleet operation, ensuring compliance with safety procedures, managing transport documentation, and maintaining strong communication with clients and operational teams.

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Key Responsibilities

1. Fleet Status Management & Operations

• Maintain accurate real-time information on:
  • Truck locations
  • Fleet status
  • Operational remarks
• Update fleet management systems such as Smartsheet.
• Handle operational escalations involving:
  • Cargo delays
  • Vehicle breakdowns
  • Transport challenges
• Coordinate with Client Liaison teams and other stakeholders.
• Ensure Proof of Delivery (POD) documents are uploaded within 48 hours after offloading.

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2. Documentation & Trip Management

• Ensure timely creation and closure of transport trips.
• Prevent trip cancellations and documentation delays.
• Verify availability and accuracy of transport documentation.
• Ensure transporter documents remain valid after cargo dispatch.
• Manage:
  • Import/export requests (ITE)
  • IT system tickets and operational issues

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3. Process Compliance & Safety Management

• Ensure compliance with company transport procedures.
• Enforce convoy and safety protocols.
• Escalate operational risks and delays promptly.
• Ensure trucks maintain updated information for:
  • Cross-border cargo
  • Pre-alert requirements
  • Clearance processes
• Prevent penalties caused by documentation or clearance delays.

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4. Communication & Coordination

• Maintain daily communication with drivers.
• Monitor vehicle progress and resolve operational issues.
• Work closely with:
  • Border teams
  • Administration teams
  • Clients
  • Internal operations teams
• Support resolution of delays involving:
  • Border clearance
  • Documentation processing
  • Cargo movement
• Prepare pre-alerts for DRC-bound cargo to ensure smooth border processes.

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5. Data Analysis & Continuous Improvement

• Analyze fleet performance data.
• Identify:
  • Operational inefficiencies
  • Delays
  • Process gaps
• Develop strategies to:
  • Improve transit times
  • Reduce delays
  • Strengthen communication processes
• Use feedback from management and clients to improve operations.

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6. Fleet Growth & Supervision

• Manage fleet expansion from approximately:
  • 20 trucks during onboarding
  • Up to 100 trucks with minimal supervision after probation
• Ensure timely completion of:
  • Trip creation
  • Document uploads
  • ITE requests
  • Pre-alert processes
• Support efficient scaling of fleet operations.

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7. Compliance & Regulatory Requirements

• Ensure adherence to:
  • Transport regulations
  • Safety requirements
  • Export documentation procedures
  • Warehouse documentation requirements
• Report any safety or compliance deviations immediately.

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Qualifications

Candidates should have:

• Proven experience in fleet management.
• Experience in logistics or transportation operations is preferred.

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Required Skills

The ideal candidate should demonstrate:

Fleet & Operations Skills

• Understanding of fleet operations.
• Knowledge of transport documentation.
• Ability to manage multiple vehicles and operational priorities.

Technical Skills

• Experience using fleet management systems.
• Ability to work with tools such as Smartsheet.
• Strong data analysis skills.

Communication Skills

• Excellent communication and interpersonal skills.
• Ability to coordinate between:
  • Drivers
  • Clients
  • Operations teams
  • Border teams

Problem-Solving Skills

• Ability to handle operational escalations.
• Strong decision-making skills.
• Ability to identify and resolve transport challenges.

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Application Information

Interested candidates should submit:

• Updated Resume/CV.
• Personal details through the Alistair Group recruitment portal.

Location: Dar es Salaam, Tanzania

Application Requirements:

• First Name
• Last Name
• Email Address
• Phone Number
• Address
• Resume/CV

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Note: Alistair Group reserves the right to withdraw from the recruitment process at any stage. Progressing through interviews or assessments does not guarantee an employment offer.

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