Accounts Payable Clerk – Buildmart Limited

Company: Buildmart Limited
Position: Accounts Payable Clerk
Location: Arusha, Tanzania
Job Type: Full-time
Job Category: Accounting
Posted: 24 August 2026
Application Deadline: 10 September 2026

Job Purpose

The Accounts Payable (AP) Clerk is responsible for ensuring the smooth financial operation of the organization by accurately and efficiently processing payments to vendors and suppliers.

The role serves as a key control point for outgoing funds by ensuring invoices, payments and financial records are accurate, complete and properly documented.

Key Responsibilities

1. Invoice & Payment Processing

• Receive and thoroughly review invoices for accuracy and completeness.
• Verify quantities, prices, calculations and other invoice details.
• Match invoices with purchase orders or contracts.
• Code invoices according to the organization’s chart of accounts.
• Process vendor payments according to agreed payment terms.
• Consider applicable discounts and early-payment options.
• Prepare checks or initiate electronic payments where required.
• Manage payment approval processes.

2. Records & Reconciliation

• Maintain accurate and organized records of:
  • Invoices
  • Payments
  • Vendor details
  • Accounts payable transactions
• Regularly reconcile bank statements with internal financial records.
• Identify and resolve discrepancies, errors or potential fraudulent activity.
• Archive financial documents properly.
• Ensure financial records are readily available for audits and reviews.

3. Vendor Communication & Relationships

• Communicate with vendors regarding invoice discrepancies or missing information.
• Respond to vendor inquiries about payment status and account-related matters.
• Maintain professional and positive relationships with suppliers and vendors.
• Ensure invoice issues are resolved promptly to avoid payment delays.

Qualifications & Skills

Education

• Bachelor’s degree in Accounting or a related field is mandatory.

Required Skills

• Strong attention to detail and accuracy.
• Excellent computer literacy.
• Strong proficiency in Microsoft Office, particularly Excel.
• Ability to work independently and meet deadlines.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Familiarity with accounting software is an advantage.
• Knowledge of Tanzanian accounting principles and tax regulations.
• Strong planning and organizational skills.

Preferred Experience

• Previous experience in Accounts Payable or a related financial field is required/preferred.
• Candidates with 3 years or more of experience in Accounts Payable or a related financial field are preferred.

Documents Required

Applicants should submit:

1. Curriculum Vitae (CV)
2. Application Letter
3. Copies of all Academic Certificates

How to Apply

Send your application documents by email to:

hr@buildmart.co.tz

Application Deadline

10 September 2026

Only shortlisted candidates will be contacted for an interview.