Website World Vision
World Vision
Administration and Procurement Officer
Location: Arusha, Tanzania
Job Type: Full-time (Fixed Term)
Application Deadline: 22 June 2026
Requisition ID: JR50468
Organization Overview
The organization operates globally with a strong mission focused on improving the lives of vulnerable children. Inspired by Christian values, it works across nearly 100 countries with a large workforce dedicated to humanitarian and development impact.
Role Summary
The Administration and Procurement Officer is responsible for managing procurement processes, supporting fleet operations, ensuring compliance with safety (OSHA) standards, and handling administrative reporting functions. The role also supports supplier management, tender processes, and internal controls to ensure value for money and operational efficiency.
Key Responsibilities
1. Procurement Management (35%)
- Coordinate supplier negotiations through the procurement committee
- Provide technical support to the tender committee and serve as procurement committee secretary
- Develop and issue Requests for Proposals (RFPs)
- Process purchase requests within agreed timelines
- Manage supplier relationships and ensure effective communication with staff during procurement
- Apply organizational procurement rules and regulations (VFT standards)
- Develop annual procurement plans aligned with departmental needs
- Prepare procurement reports and tracking tools for senior management
- Identify fraud risks and escalate appropriately
- Conduct market analysis to ensure value-for-money procurement decisions
2. Fleet Management & OSHA Compliance (35%)
Fleet Management
- Manage fleet operations and ensure compliance with laws and regulations (licenses, permits, safety rules)
- Coordinate staff travel and transport arrangements
- Monitor fleet management systems and report driver performance issues
- Maintain partnerships with fleet service providers
- Track fuel usage, repairs, spare parts, and vehicle assets
- Enforce internal fleet control policies
- Maintain complete fleet documentation (logbooks, inspections, transfers, fuel reports)
- Analyze and report on fleet costs and maintenance trends
- Ensure proper functioning of GPS tracking systems
Safety & Compliance (OSHA)
- Ensure staff safety and workplace compliance with OSHA standards
- Supervise first aiders and ensure valid certification
- Coordinate annual OSHA compliance certification processes
- Ensure all business centers meet safety and legal compliance requirements
- Ensure valid business licenses and timely renewals
3. Communication & Reporting (30%)
- Provide weekly requisition updates to Senior Management Team (SMT)
- Maintain and update supplier lists annually
- Organize tender meetings and ensure schedules are followed
- Prepare tender committee minutes and procurement documentation
- Submit monthly procurement and disposal reports
- Ensure accurate and timely reporting to management
Key Skills & Competencies
Procurement & Supply Chain
- Knowledge of procurement procedures and tender processes
- Supplier relationship management
- Market analysis and value-for-money assessment
- Risk identification (fraud detection in procurement processes)
Administration & Fleet Management
- Strong understanding of fleet operations and logistics
- Experience managing vehicle tracking systems and maintenance records
- Knowledge of transport compliance and safety regulations
Compliance & Safety
- Familiarity with OSHA standards
- Knowledge of business licensing requirements and regulatory compliance
- Ability to enforce internal controls and policies
Communication & Reporting
- Strong written and verbal communication skills
- Ability to prepare reports, minutes, and documentation
- Stakeholder coordination and committee support experience
Personal Attributes
- High integrity and accountability
- Strong organizational and coordination skills
- Attention to detail
- Ability to multitask across procurement, admin, and fleet duties
- Proactive and solution-oriented mindset
- Ability to work with strict timelines and procedures
Summary
This role is suited for a professional who can effectively balance procurement management, administrative coordination, fleet oversight, and compliance monitoring. It requires strong organizational discipline, attention to detail, and the ability to work closely with committees, suppliers, and internal teams to ensure efficient operations and regulatory compliance.
To apply for this job please visit worldvision.wd1.myworkdayjobs.com.