VACANCY: Administrative Assistant

Date: 04 May 2026
Organization: European Union Delegation to Tanzania & East African Community (Dar es Salaam)

1. About the EU Delegation

The European Union (EU) is a political and economic union of 27 countries engaged in diplomacy, trade, development cooperation, and international partnerships.

The EU Delegation in Tanzania represents the EU in official relations with the Government of Tanzania and works closely with EU Member State embassies and consulates.

2. Position Offered

Job Title: Administrative Assistant
Section: Administration Section
Category: Local Agent – Group II
Contract Type: Fixed-term (2 years, renewable subject to budget and operational needs)
Team Size: 13 staff members
Work Conditions: Occasional atypical working hours
Expected Start Date: 01 July 2026

3. Salary & Benefits

Starting salary: approximately TZS 4,910,058 (based on experience)
Additional benefits include:
- Health insurance
- Retirement savings plan
- Paid leave and public holidays
- Other conditions as per EU Delegation policy

4. Main Responsibilities

A. Infrastructure Management

Manage expatriate accommodation registry
Support housing arrangements and lease contract reviews
Coordinate repairs and maintenance for offices and residences
Liaise with security service providers
Support building/renovation projects (planning, documentation, monitoring)
Ensure compliance with EU infrastructure standards
Monitor infrastructure budgets and project timelines

B. Procurement

Determine appropriate procurement procedures
Prepare tender documents and technical specifications
Manage procurement processes from planning to contract completion
Conduct market research and supplier evaluation
Maintain supplier database
Oversee framework contract usage and documentation

C. Inventory Management

Maintain up-to-date asset registry (equipment, vehicles, etc.)
Track acquisitions, disposals, and maintenance schedules
Conduct annual inventory audits
Update inventory systems and records

D. Human Resources (Back-up Support)

Support recruitment and selection of local staff
Assist in training and development activities
Facilitate medical reimbursements
Support compliance with local labour laws

5. Minimum Requirements

Education

Post-secondary degree (required)
Degree in HR, Finance, Business Administration, Infrastructure or related field (desirable)
Professional certifications (advantageous)

Experience

Minimum 6 years’ experience in facility management or procurement
Experience in international organisations, diplomatic missions, or development agencies (advantageous)
Experience with EU systems and procedures (advantageous)

Skills

Excellent Kiswahili and very good English
Strong IT skills (Word, Excel, PowerPoint, Outlook)
Strong writing and reporting skills
Analytical and problem-solving ability
Attention to detail and accuracy
Ability to provide clear, actionable advice

Behavioural Competencies

Teamwork in multicultural environments
Flexibility and adaptability
Strong planning and prioritisation skills
High integrity, confidentiality, and responsibility
Service-oriented mindset
Willingness to learn and develop

6. Selection Process

Application screening by Selection Committee
Possible stages:
- Shortlisting
- Practical tests
- Interviews
At least 2 final candidates will be interviewed
Medical and background checks required
Only shortlisted candidates will be contacted

7. Equal Opportunities

The EU promotes:

Gender equality
Non-discrimination
Inclusion of persons with disabilities
Zero tolerance for harassment

Candidates with disabilities may request reasonable accommodation during recruitment.

8. Complaints & Contact

Recruitment queries:
📧 delegation-tanzania-hr-recruitment@eeas.europa.eu

9. Data Protection

Privacy information available at:
https://www.eeas.europa.eu/eeas/eeas-privacy-statement-data-protection-notice-purpose-processing-personal-data-related-recruitment

CLICK/TAP HERE TO APPLY:

To apply for this job please visit www.eeas.europa.eu.

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