Procurement Assistant (2601117)

Food and Agriculture Organization of the United Nations

FAO Careers Website

Job Details

Item	Details
Position	Procurement Assistant
Job Reference	2601117
Organization	Food and Agriculture Organization of the United Nations (FAO)
Organizational Unit	FRURT – FAO Representation in Tanzania
Location	Dar es Salaam, Tanzania
Job Type	Non-staff Opportunity
Type of Requisition	PSA (Personal Services Agreement)
Contract Duration	11 months (with possibility of extension)
Posting Date	20 May 2026
Application Deadline	04 June 2026

About FAO

Food and Agriculture Organization of the United Nations is a specialized agency of the United Nations that leads international efforts to defeat hunger and improve food security worldwide.

FAO supports the transformation of agrifood systems to become:

More efficient
Inclusive
Resilient
Sustainable

The organization currently works in over 130 countries with 195 members, including the European Union.

Organizational Setting

The FAO Tanzania office works under the FAO Strategic Framework to provide:

Policy advice
Technical assistance
Capacity development
Partnership facilitation
Core operational support

The office promotes accountability, leadership, and impact at the country level.

Reporting Lines

The Procurement Assistant will work under:

Overall guidance of the FAO Representative
Direct supervision of the Assistant FAO Representative (Administration)
Technical guidance from the National Procurement Officer

The role also involves close collaboration with project management teams and other FAO offices.

Technical Focus

The Procurement Assistant will support day-to-day procurement operations, ensuring:

Consistency
Timeliness
Compliance with FAO rules and procedures

The role also provides procedural guidance to staff and clients regarding procurement regulations.

Key Responsibilities

The successful candidate will:

Coordinate procurement actions within the assigned area
Create purchase requisitions in GRMS
Register suppliers and contractors in procurement systems
Assist in preparing:
- Tender documents
- Contracts
- Amendments
- Renewals
Handle procurement correspondence and documentation
Follow up on purchase orders and contracts
Monitor receipt and shipment of goods and services
Coordinate delivery schedules with:
- Suppliers
- Transport companies
- Tanzania customs authorities
Review invoices and customs clearance fees
Identify potential sources of supply
Maintain procurement databases and procurement plans
Prepare procurement monitoring reports
Assist in processing VAT refund requests
Perform other duties as assigned

Minimum Requirements

Applicants should possess:

First-level degree in:
- Procurement
- Business Administration
- Public Administration
- Finance
- Economics
- Commerce
- Related field
Minimum 4 years’ experience in:
- Administrative support
- Accounting support
- Procurement support
At least 2 years’ procurement experience
Working knowledge of:
- English
- Swahili
Must be:
- A Tanzanian national, or
- A resident with a valid work permit

FAO Core Competencies

Applicants should demonstrate:

Results focus
Teamwork
Communication
Building effective relationships
Knowledge sharing and continuous improvement

Technical and Functional Skills

The ideal candidate should have:

Strong knowledge of computerized:
- Financial systems
- Travel systems
- Procurement systems
- Human resources systems
Good understanding of procurement regulations and procedures
Knowledge of:
- FAO administrative policies
- FAO organizational structure
- Corporate Environmental Responsibility
Proficiency in:
- Microsoft Office
- Internet applications
- Office technology tools

Added Advantage

Professional procurement qualifications such as:

PSPTB
CIPS Level 4
MCIPS
FCIPS
Other UN-recognized certifications

Additional Information

FAO promotes diversity in gender, nationality, background, and culture.
Qualified women, persons with disabilities, and nationals from underrepresented countries are encouraged to apply.
FAO maintains a zero-tolerance policy against:
- Sexual exploitation and abuse
- Harassment
- Discrimination
- Abuse of authority
All selected candidates will undergo:
- Reference checks
- Background verification
- Security clearance
FAO does not charge any fee during the recruitment process.