Website Delegation of the European Union (EU)
Delegation of the European Union (EU)
Delegation of the European Union to the United Republic of Tanzania and the East African Community (EAC)
VACANCY: Secretary
Location: Dar es Salaam, Tanzania
Category: Local Agent (Group III)
Contract Type: Fixed-Term (2 Years)
Expected Start Date: Mid-October 2026
Application Deadline: 13 July 2026 (10:00 A.M. EAT)
About the European Union Delegation
The Delegation of the European Union (EU) to the United Republic of Tanzania and the East African Community (EAC) serves as the official diplomatic representation of the European Union in Tanzania. Working closely with the Embassies and Consulates of the 27 EU Member States, the Delegation represents the EU in diplomatic relations, development cooperation, trade, and other areas within the EU’s mandate.
Position Summary
The Delegation is seeking a Secretary (Local Agent – Group III) to join the Infrastructure Section.
The successful candidate will provide comprehensive administrative and secretarial support to the Head of Infrastructure Section and the team. The position requires excellent organizational skills, document management expertise, and the ability to work in a multicultural diplomatic environment.
The team consists of 10 staff members, with occasional work outside normal office hours.
Contract Details
- Contract Type: Fixed-term (2 years)
- Probation Period: 9 months
- Possibility of Renewal: Subject to operational needs and budget availability
- Working Hours: 37.5 hours per week
- Expected Start Date: Mid-October 2026
Salary and Benefits
Base Salary
Starting from approximately:
TZS 3,573,768 per month
(Depending on verified professional experience.)
Benefits
The successful candidate will receive a competitive benefits package, including:
- Annual leave
- Public holidays
- Health insurance
- Retirement savings plan
- Other employment benefits (subject to applicable conditions)
Key Responsibilities
1. Secretarial Support
- Manage the Head of Section’s office, communications, meetings, and workflows.
- Prioritize urgent and sensitive matters.
- Schedule appointments and maintain calendars.
- Receive visitors and manage telephone communications.
- Organize high-level meetings.
- Prepare meeting agendas and invitations.
- Take meeting minutes and monitor follow-up actions.
- Coordinate official travel, hotel bookings, appointments, and expense management.
- Proofread and edit official documents.
- Ensure office supplies, infrastructure, and logistical needs are adequately maintained.
2. Administrative Support
- Organize administrative workflows within the section.
- Establish correspondence tracking systems.
- Manage incoming and outgoing correspondence.
- Maintain filing and archiving systems.
- Coordinate document storage and retrieval.
- Prepare briefing materials for the Head of Section.
- Draft responses to official enquiries.
- Follow up on reports, briefing notes, and correspondence.
- Manage administrative tasks, including:
- Leave records
- Attendance records
- Budget monitoring
- Meeting coordination
- Coordinate with other sections to ensure smooth operations.
- Orient newly recruited staff on administrative procedures.
Working Conditions
- 37.5 working hours per week
- Occasional evening and weekend overtime
- Occasional work-related travel
- Office-based working environment
Working Relationships
The Secretary will:
- Support the Head of Infrastructure Section
- Guide and assist other staff on administrative matters
- Coordinate with internal departments
- Maintain communication with external stakeholders
- Provide administrative advice where necessary
Minimum Requirements
Skills
Applicants must demonstrate:
- Excellent command of English and Kiswahili
- Excellent oral and written communication skills
- Strong document management and filing experience
- Good knowledge of AI tools
- Ability to coordinate tasks and workflows
- Proficiency in office communication equipment
- Strong Microsoft Office and standard office IT skills
- Ability to analyze and organize information effectively
Personal Attributes
The ideal candidate should possess:
- Strong interpersonal skills
- Ability to work in multicultural environments
- Flexibility and adaptability
- Ability to work under pressure
- Strong organizational and time-management skills
- Initiative and problem-solving ability
- Service-oriented attitude
- Commitment to continuous learning
- High integrity and confidentiality
Experience
Applicants must have:
- Minimum 4 years of professional experience as:
- Secretary
- Personal Assistant
- Office Manager
- Administrative Assistant
- Or a similar position
- At least 2 years of practical experience in filing and archiving
- Proven experience managing documents and records
Desirable Experience
- Experience in:
- Diplomatic missions
- Development agencies
- Multicultural international organizations
- Familiarity with European Union policies and procedures
Educational Qualifications
Applicants must possess either:
- Bachelor’s Degree in Information and Records Management, or equivalent,
OR
- Bachelor’s Degree in:
- Secretarial Studies
- Office Management
- Business Administration
- Or a related discipline
Additional Requirements
Applicants must:
- Be medically fit for the role
- Have full civil rights
- Hold valid authorization to work in Tanzania
Recruitment Process
The selection process may include:
- Shortlisting based on the application.
- Assessment of the cover letter and CV.
- Practical tests.
- Interviews.
Only candidates progressing to each stage will be contacted.
The successful candidate will also undergo:
- Medical examination
- Background verification
Equal Opportunities
The European Union is an equal opportunity employer and welcomes applications from qualified candidates regardless of gender, disability, or background. The Delegation promotes diversity, inclusion, and a workplace free from discrimination and harassment.
Reasonable accommodation will be provided for candidates with disabilities during the recruitment process and employment, where applicable.
How to Apply
Applicants must submit:
- A signed Cover Letter
- A signed Curriculum Vitae (CV) using the Europass format only
Important: Applications submitted in any CV format other than Europass will not be considered.
Email Application To
Email Subject
246812 – Secretary
Application Deadline
13 July 2026 at 10:00 A.M. (EAT)
Note: Applications sent to any other email address or missing the required documents will be rejected.
To apply for this job please visit www.eeas.europa.eu.