Procurement Officer (Contingent Upon Donor Approval of the Award) at Jhpiego – September 2026

Jhpiego

Job Title: Procurement Officer

Employment Type: Full-Time
Location: Tanzania
Application Deadline: 27 September 2026
Position Status: Contingent upon donor approval of the award

Job Overview

The Procurement Officer will provide technical support to the project by ensuring that good procurement practices are followed in accordance with Jhpiego procedures and by providing procurement services to clients in a professional and timely manner.

The Procurement Officer will contribute to the development of procurement plans and implement and maintain a sound procurement system in accordance with the organization’s procurement policies and procedures to ensure integrity, smooth operations, and effective program performance.

Key Responsibilities

• Ensure Purchase Requests are adequate, clear, specific, and complete.
• Check the quality and availability of requested items and collect proforma invoices accordingly.
• Perform purchasing functions, including:
  • Sourcing quotations and negotiating prices, terms, delivery schedules, and after-sales services with vendors.
  • Preparing the basis for vendor selection and, where necessary, forwarding procurement requests to Jhpiego Baltimore for approval.
  • Raising and preparing Local Purchase Orders (LPOs) and forwarding them to vendors/suppliers.
  • Following up with vendors to ensure timely delivery of goods and services.
  • Working with user departments to determine specifications for goods and services.
• Ensure all steps involved in the procurement process are completed, including distribution of quotation requests, collection of proforma invoices, delivery of Purchase Orders, collection of goods, obtaining Goods Receiving Notes (GRNs), and final submission of GRNs and receipts to Finance.
• Review the completeness and accuracy of all documentation from product ordering through to the delivery of goods.
• Confirm that the correct quantity and quality of Jhpiego consignments have been delivered.
• Work closely with the Procurement Manager and Director of Finance to ensure timely procurement and proactively identify gaps and suggest improvements.
• Track the progress of orders using my.Jhpiego as necessary and clarify any missing or questionable information received from clients.
• Maintain the procurement tracking sheet offline or through the my.Jhpiego intranet and ensure that it reflects the current procurement status.
• Keep users/clients regularly informed about the status of their orders or requisitions and ensure updates are recorded in my.Jhpiego.
• Ensure appropriate vendor management and coordinate timely payments to vendors.
• Prepare bid analysis, compile bid documents for review by the Purchasing Committee, and assist in establishing selection criteria.
• Maintain and update the purchase register.
• Ensure requests for quotations, bid analyses, and other procurement documents are prepared according to Jhpiego Tanzania procurement standards.
• Maintain an up-to-date list of classified suppliers, including suppliers of stationery, hardware, tools, furniture, equipment, and other items, and make it available when required.
• Regularly update suppliers’ price data on a biannual basis and use the information to support Finance and Operations procurement analysis and budgeting.
• Prepare payment requests and follow up on the collection or delivery of checks where applicable.
• Work with the Finance Unit to process the settlement of invoices received from vendors.
• Ensure itemized documentation, including copies of vouchers, invoices, receipts, Purchase Requests, Purchase Orders, receiving notes, and other relevant documents, is established and maintained for each purchase.
• Maintain VAT tracking and VAT refund tracking templates.
• Work closely with the VAT focal person to ensure VAT utilization reports are prepared and submitted to the Tanzania Revenue Authority (TRA).
• Work with an outsourced VAT company, where engaged, or the staff VAT focal person to ensure VAT exemption Form 220 is attached to every LPO forwarded for approval.
• Maintain documentation related to the donation or handover of materials to third parties and provide copies to Finance for necessary adjustments to asset records.
• Build the capacity of sub-grantees on procurement and supplies/equipment management.
• Perform any other related duties assigned by the immediate supervisor.

Required Qualifications and Experience

• Degree in Procurement and Supplies or a related field.
• Minimum of two years of prior work experience in procurement functions.
• Experience in logistics and supply chain management, including supply planning and public health procurement commodities management, is desirable.
• Ability to work comfortably with Microsoft Office applications, particularly:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Access
  • Microsoft PowerPoint
• Diploma in Purchasing and Supply Management; CIPS certification is preferred.
• Minimum of 3 years of relevant experience.
• Experience working with US Government-funded international organizations is an added advantage.
• Membership in a Procurement and Supplies Professional Technician Board, such as PSPTB.

Important Experience Note

The vacancy information contains both a minimum of two years’ prior procurement experience and a separate requirement of minimum three years’ relevant experience. Applicants should review the employer’s official posting carefully when assessing their eligibility.

Preferred Qualifications and Competencies

• Broad range of administrative, office management, and computer skills.
• Experience working in multicultural teams.
• Self-motivated, proactive, and positive attitude toward work.
• Ability to work with minimal supervision.
• Excellent organizational skills and ability to handle multiple assignments, sometimes under tight deadlines.
• Cooperative, hardworking, flexible, and dependable.
• Ability to communicate effectively and instill trust and confidence.
• Pleasant, warm, and outgoing personality.
• Excellent interpersonal and communication skills.
• High level of integrity and confidentiality.
• Willingness to take on additional responsibilities to achieve organizational goals and objectives.

Employment Benefits

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Application Instructions

Applicants should apply through the official Jhpiego careers platform.

Applicants must submit a single document containing:

• Cover letter
• Resume/CV
• References

CLICK/TAP HERE TO APPLY:

Application Deadline: 27 September 2026

Additional Information

The successful candidate will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or other legally protected characteristics.

Jhpiego promotes affirmative action for minorities, women, individuals with disabilities, and veterans.

Recruitment Scams & Fraud Warning

Jhpiego has warned applicants about scams involving false job offers.

Applicants should note that:

• Jhpiego recruiters will never ask for a fee at any stage of the recruitment process.
• All active jobs are advertised directly on the official Jhpiego careers page.
• Official Jhpiego emails will come from a Jhpiego.org email address.
• Suspicious communications can be reported to Info@Jhpiego.org.