Website Jaza Energy Inc
Jaza Energy Inc
Group Administrative Assistant
Job Function: People & Culture
Employment Type: Full Time
Workplace Type: Hybrid
Experience Level: 2–5 Years
Locations
- Dar es Salaam, Tanzania (17108)
- Lagos, Nigeria (100001)
- Nairobi, Kenya (00800)
Position Overview
As Jaza scales across multiple countries, the Group Administrative Assistant serves as a key operational support anchor for leadership teams and the wider group.
Reporting to the Group HR Business Partner, this role focuses on coordination, logistics, and administrative excellence. The position requires a highly organized, proactive professional who ensures seamless execution of travel, events, and internal operations across regions.
The core mission is to anticipate needs, remove operational friction, and deliver precision in execution while maintaining high service standards.
Key Responsibilities
1. International Travel & Mobility
- Coordinate travel arrangements for leadership and group teams (flights, hotels, itineraries)
- Manage travel documentation (visas, insurance, emergency contacts, security briefings)
- Ensure smooth, safe, and well-organized international travel experiences
- Liaise with vendors and travel providers to resolve logistical issues proactively
- Manage procurement and relationships with travel service providers
2. Events Execution & Logistics
- Support planning and execution of company events, workshops, offsites, and meetings
- Provide logistical coordination, vendor sourcing, and budget tracking
- Ensure high attention to detail in event delivery
- Reconcile event expenses and manage post-event reporting
- Support conferences, celebrations, and group-wide engagements
3. Data Management & Operational Support
- Maintain and update the Group organizational structure
- Manage digital repositories, vendor databases, and contract records
- Support audit and compliance reporting requirements
- Maintain trackers for insurance, policies, and documentation
- Assist with internal operational projects and process improvements
- Support surveys and reporting initiatives
4. Group Administration & Coordination
- Support onboarding logistics for new hires (hardware, IT access, tools)
- Maintain strong communication with internal and external stakeholders
- Handle sensitive information with confidentiality and discretion
- Ensure smooth administrative support across group functions
- Provide coordination support to senior leadership and executives
Key Working Relationships
- Group HR Business Partner
- Group Function Leads
- C-suite Executives
- Managing Directors
Must-Have Skills
- Complex logistics and mobility coordination
- High-level stakeholder management
- Strong operational precision and attention to detail
- Ability to adapt in fast-changing environments
- Ethical judgment and discretion
Good-to-Have Skills
- Vendor management experience
- HR / People Operations exposure
- Strong tech literacy
- Experience in regional or multi-country operations
Qualifications & Experience
- 2–5+ years in administrative, coordination, or executive support roles
- Experience supporting multiple stakeholders or senior executives
- Proven ability to manage fast-paced and shifting priorities
- Strong organizational and planning skills
- Customer service mindset
Core Competencies
- High emotional intelligence
- Professional communication (written and verbal)
- Ability to anticipate needs and solve problems proactively
- Strong multitasking and prioritization skills
- Ability to connect operational details to broader objectives
- Reliability under pressure
Values Alignment
Candidates must align with Jaza’s core values:
- Service to others
- Confidence
- Connectivity
To apply for this job please visit hris.peoplehum.com.