Administration and Public Relations Manager

Organization: BRAC Tanzania Finance Limited (BTFL)
Position: Administration and Public Relations Manager
Employment Type: Permanent
Duty Station: Country Headquarters (HQ), Dar es Salaam
Application Deadline: 30 June 2026

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About BRAC Tanzania Finance Limited (BTFL)

BRAC Tanzania Finance Limited (BTFL) is the largest microfinance organization in Tanzania. Its mission is to responsibly provide a range of financial services to people at the bottom of the pyramid, particularly women living in poverty in rural and hard-to-reach areas. Through financial inclusion, BTFL aims to create self-employment opportunities, build financial resilience, and empower women economically.

BTFL is seeking a competent, dynamic, and self-motivated professional to fill the position of Administration and Public Relations Manager.

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Position Summary

The Administration and Public Relations Manager will oversee and manage all administrative operations, ensuring efficient office management, regulatory compliance, coordination of travel and accommodation services, security management, staff support services, stakeholder engagement, and cost-effective administration functions.

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Key Responsibilities

1. Administrative Management

• Oversee daily office operations and administration activities.
• Maintain organizational records and documentation.
• Manage office supplies and company assets.
• Supervise administrative staff.
• Ensure cost-effective administrative processes.

2. Security Management

• Coordinate office and facility security systems.
• Supervise security personnel and service providers.
• Monitor access control and security incidents.
• Provide security guidance to visitors and staff.

3. Permits and Visa Management

• Manage work permits, visas, and related documentation.
• Ensure compliance with immigration regulations.
• Coordinate timely permit and visa renewals for expatriates and visitors.

4. OSHA / Health & Safety Compliance

• Ensure compliance with occupational health and safety regulations.
• Conduct workplace inspections and risk assessments.
• Deliver health and safety training.
• Maintain incident records and implement corrective actions.

5. Travel Management (Flights & Logistics)

• Coordinate local and international travel arrangements.
• Manage flight bookings, itineraries, and travel documentation.
• Ensure compliance with company travel policies.
• Promote cost-efficient travel management.

6. Accommodation & Residential Management

• Manage accommodation arrangements for staff and visitors.
• Oversee company residences and facilities.
• Coordinate maintenance services and utility management.
• Liaise with landlords to ensure safe and comfortable living conditions.

7. Vendor & Stakeholder Management

• Manage relationships with vendors, contractors, government agencies, NGOs, and other stakeholders.
• Negotiate contracts and service agreements.
• Monitor vendor performance and service delivery standards.

8. Compliance & Reporting

• Ensure adherence to company policies and legal requirements.
• Prepare operational and administrative cost reports.
• Support audits, inspections, and compliance reviews.

9. Public Relations

• Maintain productive relationships with:
  • Government ministries
  • Regulatory authorities
  • Private sector institutions
  • External partners and stakeholders
• Support organizational representation and smooth operational coordination.

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Safeguarding Responsibilities

• Ensure the safety of team members from harm, abuse, neglect, harassment, and exploitation.
• Promote and implement safeguarding policies and standards throughout the organization.
• Provide guidance and support on safeguarding matters.
• Follow safeguarding reporting procedures and encourage others to do the same.

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Qualifications and Experience

Education

• Bachelor’s Degree in:
  • Business Administration
  • Management
  • Or a related field

Experience

• Minimum 5–8 years of experience in administration or operations management.
• Proven experience in:
  • Visa and permit processing
  • Travel coordination
• Knowledge of Occupational Safety and Health Authority (OSHA) standards.

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Required Skills and Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of regulatory compliance and documentation requirements.
• Strong problem-solving and decision-making skills.
• Vendor and stakeholder management expertise.
• High level of integrity and professionalism.
• Strong attention to detail.

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How to Apply

Interested candidates should submit:

• Updated Curriculum Vitae (CV)
• Cover Letter/Letter of Interest

The application must clearly indicate:

• Educational qualifications
• Years of relevant experience
• Expected salary

Application Email

recruitment.tanzania@brac.net

Email Subject Line

Administration and Public Relation Manager

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Important Notes

• Only complete applications will be considered.
• Only shortlisted candidates will be contacted.
• BRAC is an equal opportunity employer.
• The recruitment process includes reference checks, background verification, and safeguarding assessments.

Application Deadline

30 June 2026