Assistant Finance and Administration Officer (Internship)

Organization

Association of African Higher Education Financing Agencies (AAHEFA)

Position Details

Item	Details
Job Title	Assistant Finance and Administration Officer
Contract Type	Internship
Contract Duration	6 Months (Renewable)
Application Deadline	5 July 2026

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About AAHEFA

The Association of African Higher Education Financing Agencies is a continental apex membership organization dedicated to advancing sustainable higher education financing, policy innovation, research, and institutional capacity across Africa.

Established in 2008, AAHEFA provides a platform for sharing information, best practices, and experiences that contribute to expanding access and equity in higher education.

Through strategic partnerships with governments, higher education institutions, development partners, and the private sector, AAHEFA promotes quality higher education, innovation, skills development, and socio-economic transformation across the continent.

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Position Summary

The Assistant Finance and Administration Officer will support the smooth day-to-day operations of AAHEFA by providing administrative, clerical, financial, and operational support.

The position plays a key role in enhancing workplace efficiency through effective management of office systems, records, logistics, and departmental resources within a dynamic and fast-paced environment.

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Key Responsibilities

1. Office Administration

The successful candidate will:

• Perform daily filing activities (physical and electronic).
• Type and prepare official correspondence.
• Scan and archive institutional documents.
• Conduct accurate data entry and records management.

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2. Front Desk and Communication

The officer will:

• Serve as the first point of contact for visitors and telephone inquiries.
• Draft, review, and organize:
  • Professional emails
  • Letters
  • Reports
• Ensure effective communication within the organization and with external stakeholders.

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3. Meeting and Event Coordination

The officer will assist with:

• Scheduling appointments and meetings.
• Preparing meeting agendas.
• Taking and documenting meeting minutes.
• Coordinating logistics for:
  • Workshops
  • Seminars
  • Conferences
  • Institutional events

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4. Logistics and Travel Management

Responsibilities include:

• Managing travel arrangements for staff and stakeholders, including:
  • Flight bookings
  • Hotel reservations
• Monitoring office supplies and inventory.
• Supporting maintenance of office equipment and facilities.

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5. Procurement Support

The officer will:

• Assist in obtaining quotations from suppliers.
• Support procurement documentation processes.
• Maintain and update the organization’s fixed asset register.

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6. Human Resource Support

The officer will:

• Assist in monitoring and updating staff leave records.
• Support administrative HR documentation and record-keeping activities.

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Qualifications and Experience

Education

Applicants must possess a Bachelor’s degree in one of the following fields:

• Accounting
• Business Administration
• Management
• Public Administration
• Finance
• Related disciplines

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Experience

Applicants should have:

• At least one (1) year of relevant work experience or internship exposure in administration, finance, accounting, or related roles.

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Technical Skills

Applicants must demonstrate:

Mandatory Skills

• Proficiency in:
  • QuickBooks Accounting Software
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook

Added Advantage

• Familiarity with cloud-based management tools such as:
  • Zoho
  • Other online collaboration and administrative platforms

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Required Competencies

Communication Skills

• Excellent written and spoken English.
• Ability to prepare professional correspondence and reports.

Organizational Skills

• Strong multitasking and time-management abilities.
• Ability to prioritize tasks and meet tight deadlines.

Integrity and Professional Ethics

• Ability to handle confidential information responsibly.
• High standards of professionalism and ethical conduct.

Problem-Solving Skills

• Proactive approach to identifying operational challenges.
• Ability to develop practical administrative solutions.

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Application Procedure

Interested candidates should submit their applications to:

recruitment@aahefa.org

Required Attachments

Applicants must include:

1. Updated Curriculum Vitae (CV)
2. Cover Letter
3. Copies of Academic and Professional Certificates
4. Contact Details of Three (3) Referees

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Application Deadline

📅 5 July 2026

Applications submitted after the deadline may not be considered.

Only shortlisted candidates may be contacted for further assessment.