Executive Assistant to Chief Executive Officer

Office: Chief Executive Officer’s Office
Reports to: Chief Executive Officer
Contract Type: Full-time
Supervises: None

Position Summary

The Executive Assistant provides proactive executive, operational, and strategic support directly to the Chief Executive Officer. This role acts as the central coordination hub for the CEO’s Office, managing calendars, governance processes, board interactions, executive communications, and leveraging digital productivity and AI-enabled tools to drive organizational efficiency.

Key Responsibilities

Calendar & Travel Management: Proactively manage the CEO’s calendar, appointments, travel plans, and engagements, prioritizing tasks efficiently.
Meeting Coordination: Organize executive meetings and events; prepare agendas, briefing notes, presentations, and minutes to support decision-making.
Executive Communications: Draft, review, and coordinate high-level correspondence, speeches, reports, and stakeholder communications on behalf of the CEO.
Stakeholder Liaison: Serve as the core point of contact between the CEO’s Office and external/internal parties, including Board members, government figures, and donors.
Board Secretariat Support: Provide administrative support to the Board of Trustees and Senior Management Team, including board pack assembly, minute-taking, and tracking action points.
Information Management: Securely manage electronic and physical records for the CEO’s office while adhering to strict confidentiality and data protection rules.
Digital Workflows: Leverage Microsoft 365, digital collaboration platforms, and emerging AI-enabled tools to track workflows, commitments, and maintain operational dashboards.

Qualifications and Experience

Education: Bachelor’s Degree in Business Administration, Public Administration, Management, Secretarial Studies, Communications, or a related field.
Experience: Minimum of five (5) years of experience providing executive support to a CEO, Executive Director, or senior executive.
Demonstrated experience supporting Boards, Committees, or Senior Management Teams.
Elite written and verbal communication, organizational, and stakeholder management skills.
High level of integrity, professional discretion, and adaptability.
Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and modern digital tracking tools.

How to Apply

To apply for this position, please fill out the official application form via the link below:

👉 Apply Online: Executive Assistant to Chief Executive Officer

Application Deadline: Tuesday, 21st July 2026
Employer Note: BMF is an equal opportunity employer committed to workplace diversity and strict safeguarding principles.

To apply for this job please visit docs.google.com.

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