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Job Summary

Position: Human Resource Assistant (G-4)
Organization: International Organization for Migration (IOM)
Contract: Special Short-Term (6 months, up to 9 months max)
Deadline: 9 May 2026
Location: Tanzania (Country Office)

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Key Responsibilities

Recruitment Support

• Coordinate vacancy postings and application handling
• Arrange interviews, tests, and candidate communication
• Conduct reference checks

Onboarding (Pre-employment)

• Prepare Entry on Duty (EOD) documents
• Coordinate medical exams and clearances
• Organize orientation and staff onboarding
• Set up personnel files and insurance

HR Data & Systems

• Maintain HR records in systems (SAP advantage)
• Ensure data accuracy and consistency
• Track contracts and staff entitlements

Leave & Time Management

• Act as Timekeeper
• Manage leave balances and reports
• Guide staff on leave procedures

Staff Lifecycle Support

• Assist with:
  • Promotions
  • Reclassifications
  • Separations
• Prepare documentation and coordinate approvals

Administration & Coordination

• Maintain HR filing systems (physical + electronic)
• Draft HR documents (letters, certificates, reports)
• Support training sessions and HR events
• Respond to HR-related queries

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Requirements

Education

• Bachelor’s degree in HR, Business Admin, Psychology or related field + 2 years experience
  OR
• High school + 4 years experience

Experience & Skills

• Microsoft Office (Excel, Word, Outlook)
• SAP experience is an advantage
• Strong attention to detail
• Good organization skills
• Ability to handle confidential information

Languages

• English (fluent)
• Swahili (required)

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What IOM Is Really Looking For

• Confidentiality (you will handle sensitive staff data)
• Organization and accuracy
• Strong people skills
• Ability to manage multiple HR processes at once
• Comfort with structured systems and procedures

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How to Apply:

To submit your application, please follow the link provided below.

CLICK HERE TO APPLY