Job Vacancy: Procurement & Sourcing Officer

Job Purpose

Key Responsibilities

Strategic Sourcing & Supply Positioning

• Identify, evaluate, and develop reliable suppliers to buy at or near primary source levels.
• Prioritize sourcing from manufacturers, primary importers, and authorized distributors.
• Avoid routine procurement from fellow wholesalers unless expressly approved for urgent or exceptional reasons.
• Continuously seek better supply channels that improve wholesale competitiveness.
• Support management in securing stronger direct sourcing and favorable supplier terms.

Supplier Development & Relationship Management

• Build and maintain strong working relationships with approved suppliers.
• Compare suppliers based on price, quality, reliability, lead time, and consistency.
• Develop alternative and backup suppliers for critical and fast-moving items.
• Monitor supplier honesty in pricing, quantities, delivery commitments, and product quality.
• Escalate supplier concerns affecting cost, availability, or operational stability.

Centralized Procurement Planning

• Manage procurement through a single central buying plan across the business.
• Ensure products are purchased through a controlled system rather than ad-hoc requests.
• Classify products into clear buying groups (core stock, contract/institutional stock, retail support stock, special-order stock).
• Apply correct buying methods based on item movement, margin, stock priority, and demand patterns.
• Align procurement decisions with sales demand and cash flow.

Stock Classification & Buying Rules

• Maintain a system for classifying stock by buying purpose, movement speed, and replenishment rules.
• Identify items that should always be stocked, minimally stocked, forecast-based, or bought against confirmed demand.
• Prioritize fast-moving core items for availability and competitive buying.
• Control procurement of slow-moving and seasonal products to prevent overstocking.

Cost & Margin Protection

• Ensure buying decisions support profitable selling across the company.
• Evaluate full landed costs, including supplier price, transport, handling, and related factors.
• Buy at price levels that protect profit margins while maintaining wholesale competitiveness.
• Identify opportunities to improve cost positions through negotiation and volume planning.

Supplier Negotiation & Terms

• Negotiate favorable supplier prices, discounts, credit terms, and delivery schedules.
• Secure improved terms on fast-moving and high-volume products.
• Maintain accurate records of negotiated terms and approved supplier arrangements.

Demand Coordination & Replenishment

• Work closely with stock, supermarket, sales, and management teams to understand demand priorities.
• Align procurement with actual movement patterns and reorder levels to prevent stockouts.
• Plan stock requirements for recurring, seasonal, and special-demand products.

Reporting & Procurement Control

• Prepare regular reports on supplier performance, buying trends, risks, and cost movements.
• Maintain proper documentation for quotations, comparisons, purchase decisions, and price updates.
• Provide management with timely procurement insights to support pricing and stock decisions.

Qualifications & Experience

• Education: Diploma or Degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related field.
• Experience: At least 3 years of experience in procurement, purchasing, or sourcing.
• Industry Focus: Experience in FMCG, wholesale, supermarket, retail, or distribution environments is highly preferred.
• Core Skills: Proven experience in supplier negotiation, cost comparison, product sourcing, and multi-category high-volume purchasing.

Skills & Competencies

• Strong sourcing, analytical, and negotiation capabilities.
• Commercial and margin awareness.
• Sound understanding of stock movement and replenishment planning.
• Proficient in using purchasing data and inventory information.
• Proactive, organized, disciplined, and calm under pressure.

How to Apply