WFP Volunteer – Management Services

Position Details

Item	Details
Position Title	Volunteer – Management Services
Organization	World Food Programme (WFP)
Location	Dar es Salaam, Tanzania
Job Type	Full-Time
Work Arrangement	Fully Present (On-site)
Job Requisition ID	JR123765
Application Deadline	19 June 2026, 23:59 EAT (GMT+03:00)

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About WFP

The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives during emergencies and supporting communities in building pathways toward peace, stability, and prosperity.

Why Join WFP?

• Nobel Peace Prize Laureate (2020)
• Diverse and inclusive workplace
• Professional development, coaching, mentorship, and training opportunities
• Exposure to international humanitarian operations
• Opportunity to work alongside experienced professionals making a global impact

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Job Purpose

To perform a variety of routine Management Services and administrative support tasks to ensure staff receive efficient and effective operational support.

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Key Responsibilities

Front Office & Administrative Support

• Serve as the first point of contact for internal inquiries.
• Assist in resolving routine administrative issues and escalate complex matters when necessary.
• Provide timely and accurate responses to staff inquiries.

Courier & Shipment Coordination

• Act as the focal point for all courier and shipment services.
• Receive, document, and dispatch official mail and packages.
• Coordinate with courier companies and internal departments.
• Track incoming and outgoing consignments.
• Maintain accurate shipment records and logs.
• Communicate delivery delays or issues to relevant stakeholders.

Documentation & Records Management

• Draft, format, and proofread documents.
• Prepare and send routine correspondence.
• Maintain records, files, and archives for easy retrieval and accessibility.
• Ensure proper documentation and record-keeping procedures.

Meeting & Event Coordination

• Schedule meetings and appointments.
• Prepare meeting rooms and required materials.
• Take meeting minutes and distribute them to participants.
• Coordinate refreshments (tea/coffee) for conference room meetings.
• Support office events and internal meetings.

Team Support

• Work collaboratively with Management Services team members.
• Provide backup support within the unit when needed.
• Contribute to a positive and professional work environment.

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Qualifications

Education

Applicants should possess a:

• Bachelor’s Degree in:
  • Business Administration
  • Office Management
  • Office Administration
  • Public Administration
  • Or a related field

Final-year university students and recent graduates are also encouraged to apply.

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Experience

• Previous work experience is not mandatory.
• Any internship, volunteer work, or administrative experience will be an added advantage.

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Required Skills and Competencies

Technical Skills

• Proficiency in:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
• Familiarity with general office equipment and administrative procedures.

Professional Skills

• Strong organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Excellent attention to detail and accuracy.
• Strong record management and document preparation skills.

Communication Skills

• Excellent verbal and written communication abilities.
• Ability to communicate effectively with internal and external stakeholders.
• Professional and courteous demeanor.

Personal Attributes

• Integrity and confidentiality.
• Initiative and willingness to learn.
• Adaptability and flexibility.
• Strong interpersonal skills.
• Ability to work effectively in a fast-paced environment.
• Teamwork and collaboration.

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Language Requirements

Candidates must demonstrate:

• Fluency (Level C) in the UN language used at the duty station.
• Fluency in the duty station language if different.

For Tanzania, strong English communication skills are expected.

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Ideal Candidate Profile

This position is especially suitable for:

• Fresh graduates
• Final-year university students
• Individuals seeking experience in:
  • Administration
  • Office Management
  • Logistics Coordination
  • Records Management
  • Executive Support
  • Humanitarian Operations

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Application Requirements

Required Documents

Applicants must submit:

1. Updated CV/Resume
2. Cover Letter

Additional documents may be requested during later recruitment stages.

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Important Information

No Application Fees

The United Nations and WFP do not charge any fees for:

• Job applications
• Interviews
• Testing
• Recruitment processing
• Training

Application Method

Applications must be submitted through WFP’s online recruitment platform.

Applications sent through:

• Email
• LinkedIn
• Other channels

will not be considered.

Selection Process

• Only shortlisted candidates will be contacted.
• Successful candidates will undergo reference checks and background verification.

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Application Deadline

📅 19 June 2026 (11:59 PM EAT)

Location: Dar es Salaam, Tanzania
Position: Volunteer – Management Services (WFP Tanzania)

Best-Suited Academic Backgrounds

• Business Administration
• Public Administration
• Human Resource Management
• Office Management
• Procurement & Logistics
• Records Management
• Secretarial Studies

This vacancy is particularly attractive for fresh graduates looking to gain administrative and operational experience within a leading United Nations humanitarian organization.

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