Website International Organization for Migration (IOM)
International Organization for Migration (IOM)
Job Information
- Job Identification: 20620
- Posting Date: 04 May 2026
- Application Deadline: 09 May 2026
- Contract Type: Special Short Term Graded (up to 9 months)
- Initial Contract Duration: 6 months
- Organization Type: Country Office
- Vacancy Type: Special Vacancy Notice
- Recruiting Type: General Service
- Grade: G-6
- L3 Emergency Response: No
Organization Overview
International Organization for Migration (IOM), established in 1951, is a related organization of the United Nations and a global leader in migration management. It works with governments and partners to promote safe, humane, and orderly migration.
Organizational Context
Movement Operations are central to IOM’s work, focusing on the organized movement of migrants and refugees. These operations are coordinated globally and implemented through country offices.
Reporting Line
- General Supervision: Chief of Mission
- Direct Supervision: Resource Management Officer
Position Title
Senior Human Resource Associate
Key Responsibilities
Recruitment & Staffing
- Support workforce planning and staffing needs
- Guide hiring managers on Terms of Reference (ToR) preparation
- Draft and post vacancy notices
- Screen and shortlist candidates
- Coordinate interviews, written tests, and assessment processes
- Conduct reference checks and prepare job offers
- Manage recruitment communications
Onboarding & Pre-Employment
- Prepare Entry on Duty (EOD) documentation
- Coordinate medical examinations and clearances
- Facilitate induction and orientation sessions
- Enroll staff in insurance plans and coordinate security briefings
HR Systems & Data Management
- Maintain HR data in organizational systems with high accuracy
- Monitor contracts, entitlements, and benefits
- Generate and review reports and personnel documentation
Leave & Attendance Management
- Monitor attendance and leave records
- Generate and analyze leave reports
- Guide staff on leave procedures and system usage
HR Operations & Employee Lifecycle
- Support processes such as:
- Promotions
- Reclassifications
- Separations
- Disciplinary cases
- Coordinate with regional offices and headquarters
Documentation & Reporting
- Prepare HR reports and personnel documentation
- Draft official correspondence, letters, and certificates
- Maintain organized electronic and physical filing systems
Performance Management & Training
- Monitor performance evaluation processes
- Provide guidance on performance systems
- Coordinate staff training and development activities
- Assess training needs and maintain records
Advisory & Support
- Provide guidance to staff on HR policies and entitlements
- Respond to both standard and complex HR inquiries
- Assist in resolving sensitive HR cases
Process Improvement & Coordination
- Identify areas for improvement in HR processes
- Recommend updates to procedures
- Participate in inter-agency HR working groups
Supervision
- Guide, train, and monitor junior HR staff
Additional Duties
- Perform other related tasks as assigned
Qualifications
Education
- Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field with at least 4 years of experience
OR - High school diploma with at least 6 years of relevant experience
Experience & Skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- SAP experience is an advantage
- Strong attention to detail and organizational ability
- Ability to handle confidential information
- Experience in multicultural or international environments is an advantage
- Strong interpersonal and communication skills
Languages
- Fluency in English and Swahili (oral and written) is required
Core Competencies
Values
- Inclusion and respect for diversity
- Integrity and transparency
- Professionalism
- Courage
- Empathy
Core Competencies (Level 2)
- Teamwork
- Delivering results
- Managing and sharing knowledge
- Accountability
- Communication
Managerial Competencies (if applicable)
- Leadership
- Empowering others
- Building trust
- Strategic thinking and vision
- Humility
Important Notes
- Appointment is subject to funding confirmation
- Medical fitness, security clearance, and residency requirements apply
- IOM enforces a zero-tolerance policy on misconduct
- No fees are charged at any stage of recruitment
- Applications must be submitted through the official IOM e-recruitment system
- Only shortlisted candidates will be contacted
How to Apply:
To submit your application, please follow the link provided below.
To apply for this job please visit fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com.